Сервис мануал canon mf411

Выберите категорию материалов поддержки

Полезные ссылки

• Find the latest drivers for your product

• Software to improve your experience with our products

• Useful guides to help you get the best out of your product

• Browse a selection of apps for your product

• Find the latest firmware for your product

• Need help? Check out our frequently asked questions

• Check out the latest news about your product

• Read the technical specifications for your product

Left Right

You might also need…

Languages:

• Find the latest drivers for your product

• Software to improve your experience with our products

• Useful guides to help you get the best out of your product

• Browse a selection of apps for your product

• Find the latest firmware for your product

• Need help? Check out our frequently asked questions

• Check out the latest news about your product

• Read the technical specifications for your product

Left Right

You might also need…

Page: 1

MF419x / MF418x / MF416dw / MF411dw
User’s Guide
USRMA-0821-00 2016-04 en Copyright CANON INC. 2016

Page: 2

Contents
Important Safety Instructions …………………………………………………………………………………………….. 2
Installation …………………………………………………………………………………………………………………………………………… 3
Power Supply ………………………………………………………………………………………………………………………………………… 5
Handling ………………………………………………………………………………………………………………………………………………. 6
Maintenance and Inspections …………………………………………………………………………………………………………………… 9
Consumables ………………………………………………………………………………………………………………………………………. 10
Basic Operations ………………………………………………………………………………………………………………………… 14
Parts and Their Functions ………………………………………………………………………………………………………………………. 17
Front Side ………………………………………………………………………………………………………………………………………. 18
Back Side ……………………………………………………………………………………………………………………………………….. 20
Interior ………………………………………………………………………………………………………………………………………….. 22
Multi-Purpose Tray ……………………………………………………………………………………………………………………………. 24
Paper Drawer ………………………………………………………………………………………………………………………………….. 25
Operation Panel ………………………………………………………………………………………………………………………………. 26
Display …………………………………………………………………………………………………………………………………….. 29
Customizing the Home Screen ……………………………………………………………………………………………………….. 34
Using the Display …………………………………………………………………………………………………………………………………. 38
Entering Text ………………………………………………………………………………………………………………………………………. 41
Logging on to the Machine …………………………………………………………………………………………………………………….. 44
Placing Documents ………………………………………………………………………………………………………………………………. 47
Loading Paper ……………………………………………………………………………………………………………………………………… 51
Loading Paper in the Paper Drawer ……………………………………………………………………………………………………….. 53
Loading Paper in the Multi-Purpose Tray ………………………………………………………………………………………………… 58
Loading Envelopes ……………………………………………………………………………………………………………………………. 61
Loading Preprinted Paper …………………………………………………………………………………………………………………… 63
Specifying Paper Size and Type …………………………………………………………………………………………………………….. 67
Specifying Paper Size and Type in the Paper Drawer …………………………………………………………………………….. 68
Specifying Paper Size and Type in the Multi-Purpose Tray ………………………………………………………………………. 70
Registering Default Paper Settings for the Multi-Purpose Tray …………………………………………………………………. 72
Registering a Custom Paper Size …………………………………………………………………………………………………….. 74
Limiting the Paper Sizes Displayed …………………………………………………………………………………………………… 77
Registering in the Address Book ……………………………………………………………………………………………………………… 78
Registering Destinations in the Address Book ………………………………………………………………………………………….. 80
Registering Destinations for Favorites ……………………………………………………………………………………………………. 87
Registering Multiple Destinations for Group Dial ………………………………………………………………………………………. 94
Adjusting the Volume ……………………………………………………………………………………………………………………………. 99
Entering Sleep Mode …………………………………………………………………………………………………………………………… 101
Setting Auto Shutdown Time ………………………………………………………………………………………………………………… 103
I

Page: 3

Copying ………………………………………………………………………………………………………………………………………….. 105
Basic Copy Operations …………………………………………………………………………………………………………………………. 107
Selecting Copy Paper ………………………………………………………………………………………………………………………. 110
Canceling Copies ………………………………………………………………………………………………………………………………… 111
Checking the Copying Status and Log …………………………………………………………………………………………………….. 113
Various Copy Settings ………………………………………………………………………………………………………………………….. 115
Enlarging or Reducing ……………………………………………………………………………………………………………………… 116
Selecting Document Type …………………………………………………………………………………………………………………. 117
Adjusting Density …………………………………………………………………………………………………………………………… 118
Adjusting Sharpness ……………………………………………………………………………………………………………………….. 120
2-Sided Copying …………………………………………………………………………………………………………………………….. 122
Copying Multiple Documents onto One Sheet (2 on 1/4 on 1) ……………………………………………………………………… 125
Copying Both Sides of an ID Card onto One Page ……………………………………………………………………………………. 127
Erasing Dark Borders and Frame Lines (Erase Frame) ……………………………………………………………………………….. 128
Collating Copies by Page ………………………………………………………………………………………………………………….. 129
Configuring Copy Settings to Your Needs ………………………………………………………………………………………………… 130
Changing Default Settings ………………………………………………………………………………………………………………… 131
Registering Frequently Used Copy Settings ……………………………………………………………………………………………. 132
Faxing ……………………………………………………………………………………………………………………………………………… 137
Configuring Initial Settings for Fax Functions (MF419x / MF416dw) ………………………………………………………………. 140
Deciding Which Fax Receive Mode to Use ……………………………………………………………………………………………… 141
Registering the Fax Number and Unit Name ………………………………………………………………………………………….. 142
Selecting the Receive Mode ………………………………………………………………………………………………………………. 144
Connecting the Telephone Line ………………………………………………………………………………………………………….. 146
Sending Faxes (MF419x / MF416dw) ………………………………………………………………………………………………………… 149
Specifying Registered Destinations ……………………………………………………………………………………………………… 153
Specifying from Address Book ………………………………………………………………………………………………………. 154
Selecting Destinations Directly by Entering Coded Dial Numbers ……………………………………………………………. 156
Specifying Previously Used Destinations ………………………………………………………………………………………….. 159
Specifying Destinations in an LDAP Server ……………………………………………………………………………………….. 162
Various Fax Settings ………………………………………………………………………………………………………………………… 166
Adjusting Resolution ………………………………………………………………………………………………………………….. 167
Adjusting Density ……………………………………………………………………………………………………………………… 168
Scanning 2-Sided Documents ……………………………………………………………………………………………………….. 169
Adjusting Sharpness ………………………………………………………………………………………………………………….. 170
Configuring Fax Settings to Your Needs ………………………………………………………………………………………………… 172
Changing Default Settings …………………………………………………………………………………………………………… 173
Registering Frequently Used Fax Settings ………………………………………………………………………………………… 174
Canceling Sending Documents (Fax/I-Fax) …………………………………………………………………………………………….. 177
Receiving Faxes (MF419x / MF416dw) ……………………………………………………………………………………………………… 179
Sending and Receiving Faxes According to Your Purposes (MF419x / MF416dw) ………………………………………………. 183
Making a Call before Sending Faxes (Manual Sending) ……………………………………………………………………………… 184
Sending Faxes to Multiple Destinations Simultaneously (Sequential Broadcast) ……………………………………………….. 186
II

Page: 4

Storing Received Faxes into Memory (Memory Reception) …………………………………………………………………………. 188
Forwarding Received Faxes ……………………………………………………………………………………………………………….. 191
Selecting a Document to Forward ………………………………………………………………………………………………….. 192
Forwarding All the Received Documents Automatically ………………………………………………………………………… 194
Archiving Sent Faxes ……………………………………………………………………………………………………………………….. 198
Receiving Fax Information Services ……………………………………………………………………………………………………… 199
Checking Status and Log for Sent and Received Documents ………………………………………………………………………… 201
Sending Faxes from Your Computer (PC Fax) (MF419x / MF416dw) ………………………………………………………………… 203
Sending PC Faxes …………………………………………………………………………………………………………………………… 204
Attaching Cover Sheets to PC Faxes …………………………………………………………………………………………………….. 207
Using Address Book for PC Faxes ………………………………………………………………………………………………………… 211
Registering Destinations …………………………………………………………………………………………………………….. 213
Using Registered Destinations ……………………………………………………………………………………………………… 217
Importing/Exporting Address Book Data from the Fax Driver ………………………………………………………………… 219
Using Internet Fax (I-Fax) …………………………………………………………………………………………………………………….. 223
Sending I-Faxes ……………………………………………………………………………………………………………………………… 224
Receiving I-Faxes ……………………………………………………………………………………………………………………………. 231
Using the Machine as a Printer ……………………………………………………………………………………….. 234
Printing from a Computer ……………………………………………………………………………………………………………………. 235
Printing a Document ……………………………………………………………………………………………………………………….. 237
Canceling Prints …………………………………………………………………………………………………………………………….. 241
Checking the Printing Status and Log …………………………………………………………………………………………………… 244
Various Print Settings ………………………………………………………………………………………………………………………. 246
Enlarging or Reducing ………………………………………………………………………………………………………………… 248
Switching 1-Sided and 2-Sided Printing …………………………………………………………………………………………… 250
Collating Printouts by Page ………………………………………………………………………………………………………….. 252
Printing Multiple Pages onto One Sheet ………………………………………………………………………………………….. 254
Printing Posters ………………………………………………………………………………………………………………………… 256
Printing Booklet ……………………………………………………………………………………………………………………….. 257
Printing Borders ……………………………………………………………………………………………………………………….. 259
Printing Dates and Page Numbers …………………………………………………………………………………………………. 260
Printing Watermarks ………………………………………………………………………………………………………………….. 262
Printing Specific Pages onto Different Paper …………………………………………………………………………………….. 264
Selecting Document Type ……………………………………………………………………………………………………………. 266
Saving Toner ……………………………………………………………………………………………………………………………. 268
Combining and Printing Multiple Documents ……………………………………………………………………………………. 270
Configuring Printer Settings on the Machine …………………………………………………………………………………….. 274
Printing a Document Secured by a PIN (Secure Print) ……………………………………………………………………………….. 276
Preparing for Using Secure Print …………………………………………………………………………………………………… 277
Printing via Secure Print ……………………………………………………………………………………………………………… 279
Configuring Print Settings to Your Needs ………………………………………………………………………………………………. 284
Registering Combinations of Frequently Used Print Settings …………………………………………………………………. 285
Changing Default Settings …………………………………………………………………………………………………………… 287
Printing from USB Memory (Memory Media Print) …………………………………………………………………………………….. 289
Changing Default Memory Media Print Settings ……………………………………………………………………………………… 302
III

Page: 5

Using the Machine as a Scanner ……………………………………………………………………………………… 304
Preparing to Use the Machine as a Scanner ……………………………………………………………………………………………… 305
Scanning from the Machine ………………………………………………………………………………………………………………….. 306
Scanning from a Computer …………………………………………………………………………………………………………………… 310
Scanning Using an Application …………………………………………………………………………………………………………… 311
Configuring Scan Settings in ScanGear MF …………………………………………………………………………………………….. 313
Configuring Scan Settings in Simple Mode ……………………………………………………………………………………….. 314
Configuring Scan Settings in Advanced Mode ……………………………………………………………………………………. 317
Convenient Scanning with a Machine-Based Operation ……………………………………………………………………………… 331
Scanning Documents Directly to USB Memory ………………………………………………………………………………………… 332
Sending Documents as E-Mails Directly from the Machine …………………………………………………………………………. 335
Saving Documents Directly in Shared Folder/FTP Server ……………………………………………………………………………. 342
Canceling Sending Documents (E-Mail/Shared Folder/FTP Server) ………………………………………………………………… 345
Specifying Detailed Settings ………………………………………………………………………………………………………………. 347
Specifying a Scanning Size …………………………………………………………………………………………………………… 349
Setting Color Mode ……………………………………………………………………………………………………………………. 350
Selecting a File Format ……………………………………………………………………………………………………………….. 351
Adjusting Density ……………………………………………………………………………………………………………………… 353
Specifying Orientation of Your Document ………………………………………………………………………………………… 354
Selecting Document Type ……………………………………………………………………………………………………………. 355
Scanning 2-Sided Documents ……………………………………………………………………………………………………….. 356
Adjusting Sharpness ………………………………………………………………………………………………………………….. 357
Adjusting Balance between File Size and Image Quality ……………………………………………………………………….. 359
Setting Gamma Values ……………………………………………………………………………………………………………….. 360
Sending Using Registered Destinations (E-Mail/I-Fax/Shared Folder/FTP Server) ………………………………………………. 361
Specifying from Address Book ………………………………………………………………………………………………………. 362
Selecting Destinations Directly by Entering Coded Dial Numbers ……………………………………………………………. 365
Specifying Previously Used Destinations ………………………………………………………………………………………….. 368
Specifying Destinations in an LDAP Server (E-Mail/I-Fax) ………………………………………………………………………. 371
Configuring Scan Settings to Your Needs ………………………………………………………………………………………………. 375
Changing Default Settings …………………………………………………………………………………………………………… 376
Registering Frequently Used Scan Settings (E-Mail/I-Fax/Shared Folder/FTP Server) …………………………………….. 379
Checking Status and Log for Sent Documents (E-Mail/Shared Folder/FTP Server) ……………………………………………… 383
Can Be Used Conveniently with a Mobile Device ………………………………………………….. 386
Connecting to a Mobile Device ………………………………………………………………………………………………………………. 387
Make Direct Connection (Access Point Mode) …………………………………………………………………………………………. 388
Connecting by a Touch on the Machine (NFC) (MF416dw) ………………………………………………………………………….. 390
Making the Best Use of the Machine by Utilizing Applications ……………………………………………………………………… 391
Using AirPrint ………………………………………………………………………………………………………………………………… 393
Printing with AirPrint …………………………………………………………………………………………………………………. 398
Scanning with AirPrint ………………………………………………………………………………………………………………… 401
Faxing with AirPrint …………………………………………………………………………………………………………………… 403
If AirPrint Cannot Be Used …………………………………………………………………………………………………………… 405
Using Google Cloud Print …………………………………………………………………………………………………………………. 406
IV

Page: 6

Managing the Machine Remotely ………………………………………………………………………………………………………….. 410
Network ………………………………………………………………………………………………………………………………………… 413
Connecting to a Network …………………………………………………………………………………………………………………….. 415
Selecting Wired LAN or Wireless LAN ……………………………………………………………………………………………………. 417
Connecting to a Wired LAN ……………………………………………………………………………………………………………….. 418
Connecting to a Wireless LAN …………………………………………………………………………………………………………….. 419
Setting Up Connection Using WPS Push Button Mode …………………………………………………………………………. 421
Setting Up Connection Using WPS PIN Code Mode …………………………………………………………………………….. 423
Setting Up Connection by Selecting a Wireless Router …………………………………………………………………………. 426
Setting Up Connection by Specifying Detailed Settings ………………………………………………………………………… 429
Checking the SSID and Network Key ………………………………………………………………………………………………. 433
Setting IP Addresses ……………………………………………………………………………………………………………………….. 436
Setting IPv4 Address ………………………………………………………………………………………………………………….. 437
Setting IPv6 Addresses ……………………………………………………………………………………………………………….. 441
Viewing Network Settings ……………………………………………………………………………………………………………………. 445
Configuring the Machine for Printing or Faxing from a Computer ………………………………………………………………… 448
Configuring Printing Protocols and WSD Functions ………………………………………………………………………………….. 449
Configuring Printer Ports ………………………………………………………………………………………………………………….. 453
Setting Up Print Server …………………………………………………………………………………………………………………….. 458
Configuring Scan Settings (E-Mail/I-Faxes/Shared Folders/FTP Server) …………………………………………………………… 461
Configuring Scan Settings (Sending E-Mail, Sending & Receiving I-Faxes) ……………………………………………………….. 462
Configuring Basic E-Mail Settings ………………………………………………………………………………………………….. 464
Configuring E-Mail/I-Fax Communication Settings ……………………………………………………………………………… 469
Configuring the Machine for Scanning to Shared Folders …………………………………………………………………………… 474
Setting a Shared Folder as a Save Location ………………………………………………………………………………………. 475
Configuring the Machine for Scanning to FTP Server ………………………………………………………………………………… 480
Configuring FTP PASV mode ………………………………………………………………………………………………………… 481
Configuring the Machine for Your Network Environment …………………………………………………………………………… 483
Configuring Ethernet Settings ……………………………………………………………………………………………………………. 484
Changing the Maximum Transmission Unit ……………………………………………………………………………………………. 486
Setting a Wait Time for Connecting to a Network …………………………………………………………………………………….. 487
Configuring DNS ……………………………………………………………………………………………………………………………. 488
Configuring SMB ……………………………………………………………………………………………………………………………. 493
Configuring WINS …………………………………………………………………………………………………………………………… 496
Registering LDAP Servers …………………………………………………………………………………………………………………. 499
Configuring SNTP …………………………………………………………………………………………………………………………… 505
Monitoring and Controlling the Machine with SNMP ………………………………………………………………………………… 508
Configuring Settings for Device Management Software …………………………………………………………………………….. 513
Security ………………………………………………………………………………………………………………………………………….. 519
Protecting the Machine from Unauthorized Access …………………………………………………………………………………… 520
Preventing Unauthorized Access ………………………………………………………………………………………………………… 521
Setting Access Privileges …………………………………………………………………………………………………………………… 523
Setting the System Manager ID …………………………………………………………………………………………………….. 524
V

Page: 7

Setting the Department ID Management …………………………………………………………………………………………. 526
Setting a Remote UI PIN ……………………………………………………………………………………………………………… 534
LDAP Server Authentication ………………………………………………………………………………………………………………. 536
Restricting Communication by Using Firewalls ……………………………………………………………………………………….. 541
Specifying IP Addresses for Firewall Rules ………………………………………………………………………………………… 542
Specifying MAC Addresses for Firewall Rules …………………………………………………………………………………….. 546
Changing Port Numbers …………………………………………………………………………………………………………………… 549
Setting a Proxy ………………………………………………………………………………………………………………………………. 551
Restricting the Machine’s Functions ………………………………………………………………………………………………………. 554
Restricting Access to Address Book and Sending Functions ………………………………………………………………………… 555
Setting a PIN for Address Book ……………………………………………………………………………………………………… 556
Limiting Available Destinations ……………………………………………………………………………………………………… 558
Prohibiting PC Faxing (MF419x / MF416dw) ………………………………………………………………………………………. 559
Disabling Use of Previously Used Destinations ………………………………………………………………………………….. 560
Checking Destinations before Sending Documents …………………………………………………………………………….. 561
Prohibiting Sequential Broadcasting (MF419x / MF416dw) ……………………………………………………………………. 563
Restricting USB Functions …………………………………………………………………………………………………………………. 564
Disabling HTTP Communication …………………………………………………………………………………………………………. 567
Disabling Remote UI ……………………………………………………………………………………………………………………….. 568
Implementing Robust Security Features …………………………………………………………………………………………………. 569
Enabling TLS Encrypted Communication for the Remote UI ……………………………………………………………………….. 570
Configuring IPSec Settings ………………………………………………………………………………………………………………… 574
Configuring IEEE 802.1X Authentication ………………………………………………………………………………………………… 583
Configuring Settings for Key Pairs and Digital Certificates ………………………………………………………………………….. 588
Generating Key Pairs ………………………………………………………………………………………………………………….. 590
Using CA-issued Key Pairs and Digital Certificates ………………………………………………………………………………. 598
Verifying Key Pairs and Digital Certificates ……………………………………………………………………………………….. 602
Using Remote UI ………………………………………………………………………………………………………………………. 605
Starting Remote UI …………………………………………………………………………………………………………………………….. 606
Remote UI Screens ……………………………………………………………………………………………………………………………… 608
Managing Documents and Checking the Machine Status ……………………………………………………………………………. 613
Setting Up Menu Options from Remote UI ………………………………………………………………………………………………. 617
Saving/Loading Settings Data ……………………………………………………………………………………………………………….. 619
Saving Settings Data ……………………………………………………………………………………………………………………….. 620
Loading Settings Data ……………………………………………………………………………………………………………………… 622
Registering Destinations in the Address Book from Remote UI ……………………………………………………………………. 624
Setting Menu List …………………………………………………………………………………………………………………….. 629
Network Settings ……………………………………………………………………………………………………………………………….. 630
Preferences ………………………………………………………………………………………………………………………………………. 641
Timer Settings …………………………………………………………………………………………………………………………………… 645
Common Settings ……………………………………………………………………………………………………………………………….. 649
Copy Settings …………………………………………………………………………………………………………………………………….. 653
Fax Settings (MF419x / MF416dw) …………………………………………………………………………………………………………… 655
VI

Page: 8

Scan Settings …………………………………………………………………………………………………………………………………….. 666
Memory Media Print Settings ……………………………………………………………………………………………………………….. 674
Printer Settings …………………………………………………………………………………………………………………………………. 678
Adjustment/Maintenance ……………………………………………………………………………………………………………………. 701
System Management Settings ………………………………………………………………………………………………………………. 707
Troubleshooting ……………………………………………………………………………………………………………………….. 721
Clearing Jams …………………………………………………………………………………………………………………………………….. 723
When an Error Message Appears …………………………………………………………………………………………………………… 734
When an Error Code Appears ………………………………………………………………………………………………………………… 747
Common Problems ……………………………………………………………………………………………………………………………… 757
Installation/Settings Problems …………………………………………………………………………………………………………… 758
Copy/Printing Problems …………………………………………………………………………………………………………………… 762
Faxing/Telephone Problems (MF419x / MF416dw) …………………………………………………………………………………… 765
When You Cannot Print Properly ……………………………………………………………………………………………………………. 767
Printing Results Are Not Satisfactory ……………………………………………………………………………………………………. 769
Paper Creases or Curls …………………………………………………………………………………………………………………….. 777
Paper Is Fed Incorrectly ……………………………………………………………………………………………………………………. 779
When a Problem Cannot Be Solved …………………………………………………………………………………………………………. 780
Maintenance ………………………………………………………………………………………………………………………………. 783
Cleaning the Machine …………………………………………………………………………………………………………………………. 785
Exterior ……………………………………………………………………………………………………………………………………….. 786
Platen Glass ………………………………………………………………………………………………………………………………….. 787
Feeder ………………………………………………………………………………………………………………………………………… 789
Fixing Unit ……………………………………………………………………………………………………………………………………. 791
Replacing Toner Cartridges ………………………………………………………………………………………………………………….. 793
Using Up Toner ……………………………………………………………………………………………………………………………… 796
How to Replace Toner Cartridges ………………………………………………………………………………………………………… 798
Relocating the Machine ……………………………………………………………………………………………………………………….. 801
Maintaining and Improving Print Quality ………………………………………………………………………………………………… 803
Adjusting the Gradation and Density for Copy Jobs ………………………………………………………………………………….. 804
Adjusting Print Density …………………………………………………………………………………………………………………….. 806
Printing Reports and Lists ……………………………………………………………………………………………………………………. 808
TX Result Report …………………………………………………………………………………………………………………………….. 809
Communication Management Report ………………………………………………………………………………………………….. 812
RX Result Report …………………………………………………………………………………………………………………………….. 814
Consumables Status Report ………………………………………………………………………………………………………………. 815
Address Book List …………………………………………………………………………………………………………………………… 816
User Data List/System Manager Data List ……………………………………………………………………………………………… 818
Department ID Management Report ……………………………………………………………………………………………………. 819
IPSec Policy List ……………………………………………………………………………………………………………………………… 820
PCL Font List …………………………………………………………………………………………………………………………………. 821
PS Font List …………………………………………………………………………………………………………………………………… 822
VII

Page: 9

Viewing the Counter Value …………………………………………………………………………………………………………………… 823
Using a USB Memory Device to Save/Load Settings Data …………………………………………………………………………….. 824
Saving Settings Data to a USB Memory Device ……………………………………………………………………………………….. 825
Loading Settings Data from a USB Memory Device ………………………………………………………………………………….. 827
Initializing Settings …………………………………………………………………………………………………………………………….. 829
Initializing Menu …………………………………………………………………………………………………………………………….. 830
Initializing Key and Certificate ……………………………………………………………………………………………………………. 832
Initializing Address Book ………………………………………………………………………………………………………………….. 833
Updating the Firmware ……………………………………………………………………………………………………………………….. 834
Appendix ……………………………………………………………………………………………………………………………………….. 838
Feature Highlights ……………………………………………………………………………………………………………………………… 839
Going Green and Saving Money …………………………………………………………………………………………………………. 840
Improving Efficiency ……………………………………………………………………………………………………………………….. 842
Going Digital …………………………………………………………………………………………………………………………………. 845
So Much More ……………………………………………………………………………………………………………………………….. 848
Specifications ……………………………………………………………………………………………………………………………………. 851
Machine Specifications …………………………………………………………………………………………………………………….. 852
Wireless LAN Specifications ……………………………………………………………………………………………………………….. 855
Document Type ……………………………………………………………………………………………………………………………… 856
Scan Area ……………………………………………………………………………………………………………………………….. 857
Paper ………………………………………………………………………………………………………………………………………….. 858
Copy Specifications …………………………………………………………………………………………………………………………. 862
Fax Specifications (MF419x / MF416dw) ………………………………………………………………………………………………… 863
Scanner Specifications ……………………………………………………………………………………………………………………… 864
Printer Specifications ………………………………………………………………………………………………………………………. 865
Specifications for E-Mail Sending/I-Faxes Sending and Receiving …………………………………………………………………. 866
Specifications for Scanning to Shared Folders/FTP Server ………………………………………………………………………….. 867
Consumables …………………………………………………………………………………………………………………………………….. 868
Optional Items …………………………………………………………………………………………………………………………………… 869
Manuals Included with the Machine ………………………………………………………………………………………………………. 873
Using e-Manual ………………………………………………………………………………………………………………………………….. 874
Installing e-Manual …………………………………………………………………………………………………………………………. 875
Uninstalling e-Manual ……………………………………………………………………………………………………………………… 880
Screen Layout of e-Manual ……………………………………………………………………………………………………………….. 883
Viewing e-Manual …………………………………………………………………………………………………………………………… 889
Manual Display Settings …………………………………………………………………………………………………………………… 890
Others ……………………………………………………………………………………………………………………………………………… 891
Basic Windows Operations ………………………………………………………………………………………………………………… 892
For Mac OS Users …………………………………………………………………………………………………………………………… 900
Notice …………………………………………………………………………………………………………………………………………. 901
Office Locations …………………………………………………………………………………………………………………………………. 906
VIII

Page: 10

Important Safety Instructions
Important Safety Instructions ……………………………………………………………………………………………………. 2
Installation ………………………………………………………………………………………………………………………………………… 3
Power Supply ……………………………………………………………………………………………………………………………………… 5
Handling …………………………………………………………………………………………………………………………………………….. 6
Maintenance and Inspections ……………………………………………………………………………………………………………… 9
Consumables ……………………………………………………………………………………………………………………………………. 10
Important Safety Instructions
1

Page: 11

Important Safety Instructions
0UWX-000
The content described in this chapter is for the prevention of damage to property and injury to users of the machine
and others. Before using this machine, read this chapter and follow the instructions to properly use this machine. Do
not perform any operations not described in this manual. Canon will not be responsible for any damages resulting
from use not described in this manual, improper use, or repair/changes not performed by Canon or a third party
authorized by Canon.
Important Safety Instructions
2

Page: 12

Installation
0UWX-001
To use this machine safely and comfortably, carefully read the following precautions and install the machine in an
appropriate location.
Do not install in a location that may result in a fire or electrical shock
● A location where the ventilation slots are blocked
(too close to walls, beds, rugs, or similar objects)
● A damp or dusty location
● A location exposed to direct sunlight or outdoors
● A location subject to high temperatures
● A location exposed to open flames
● Near alcohol, paint thinners or other flammable substances
Other warnings
● Do not connect unapproved cables to this machine. Doing so may result in a fire or electrical shock.
● Do not place necklaces and other metal objects or containers filled with liquid on the machine. If foreign
substances come in contact with electrical parts inside the machine, it may result in a fire or electrical shock.
● When installing and removing the optional accessories, be sure to turn OFF the power, unplug the power
plug, and then disconnect all the interface cables and power cord from the machine. Otherwise, the power
cord or interface cables may be damaged, resulting in a fire or electrical shock.
● Do not use near any medical equipment. Radiowaves emitted from this machine may interfere with medical
equipment, which may cause a malfunction and result in serious accidents.
● If any foreign substance falls into this machine, unplug the power plug from the AC power outlet and
contact your local authorized Canon dealer.
Do not install in the following locations
The machine may drop or fall, resulting in injury.
● Unstable location
● Location exposed to vibrations
Other cautions
● When carrying this machine, follow the instructions in this manual. If carried improperly, it may fall, resulting
in injury.
● When installing this machine, be careful not to get your hands caught between the machine and the floor or
walls, or between the paper drawers. Doing so may result in injury.
Important Safety Instructions
3

Page: 13

Do not install in the following locations that may result in damage
● A location subject to dramatic changes in temperature or
humidity
● A location near equipment that generates magnetic or
electromagnetic waves
● A laboratory or location where chemical reactions occur
● A location exposed to corrosive or toxic gases
● A location that may warp from the weight of the machine or
where the machine is liable to sink (a carpet, etc.)
Avoid poorly ventilated locations
● This machine generates a slight amount of ozone, etc. during normal use. Although sensitivity to ozone, etc.
may vary, this amount is not harmful. Ozone, etc. may be more noticeable during extended use or long
production runs, especially in poorly ventilated rooms. It is recommended that the room where the machine
operates be appropriately ventilated to maintain a comfortable working environment. Also avoid locations
where people would be exposed to emissions from the machine.
Do not install in a location where condensation occurs
● Water droplets (condensation) may form inside the machine when the room where the machine is installed
is heated rapidly, and when the machine is moved from a cool or dry location to a hot or humid location.
Using the machine under these conditions may result in paper jams, poor print quality, or damage to the
machine. Let the machine adjust to the ambient temperature and humidity for at least 2 hours before use.
When using wireless LAN
● Set the machine at a distance of 50 m or less from the wireless LAN router.
● Do not set machine in a location where any object blocks communication. The signal may be degraded when
passing through walls or floors.
● Keep the machine as far as possible from digital cordless phones, microwave ovens, or other equipment that
emit radio waves.
Connecting the telephone line
● This machine conforms to an analog telephone line standard. The machine can be connected to the public
switched telephone network (PSTN) only.
If you connect the machine to a digital telephone line or a dedicated telephone line, it might impede proper
operation of the machine and could be the cause of damage. Make sure to confirm a type of telephone line
before connecting the machine.
Contact your optical fiber line or IP telephone line service providers if you want to connect the machine to
those telephone lines.
In altitudes of 3,000 m or above sea level
● Machines with a hard disk may not operate properly when used at high altitudes of about 3,000 meters
above sea level, or higher.
Important Safety Instructions
4

Page: 14

Power Supply
0UWX-002
This machine is compatible with voltages of 220 to 240 V, and electrical frequency of 50/60 Hz.
● Use only a power supply that meets the specified voltage requirements. Failure to do so may result in a fire
or electrical shock.
● Do not use power cords other than the one provided, as this may result in a fire or electrical shock.
● The provided power cord is intended for use with this machine. Do not connect the power cord to other
devices.
● Do not modify, pull, forcibly bend, or perform any other act that may damage the power cord. Do not place
heavy objects on the power cord. Damaging the power cord may result in a fire or electrical shock.
● Do not plug in or unplug the power plug with wet hands, as this may result in an electrical shock.
● Do not use extension cords or multi-plug power strips with the machine. Doing so may result in a fire or
electrical shock.
● Do not wrap the power cord or tie it in a knot, as this may result in a fire or electrical shock.
● Insert the power plug completely into the AC power outlet. Failure to do so may result in a fire or electrical
shock.
● Remove the power plug completely from the AC power outlet during a thunder storm. Failure to do so may
result in a fire, electrical shock, or damage to the machine.
● Install this machine near the power outlet and leave sufficient space around the power plug so that it can be
unplugged easily in an emergency.
When connecting power
● Do not connect the machine to an uninterruptible power source.
● If plugging this machine into an AC power outlet with multiple sockets, do not use the remaining sockets to
connect other devices.
● Do not connect the power cord into the auxiliary outlet on a computer.
Other precautions
● Electrical noise may cause this machine to malfunction or lose data.
Important Safety Instructions
5

Page: 15

Handling
0UWX-003
● Immediately unplug the power plug from the AC power outlet
and contact an authorized Canon dealer if the machine makes
an unusual noise, emits an unusual smell, or emits smoke or
excessive heat. Continued use may result in a fire or electrical
shock.
● Do not disassemble or modify this machine. There are high-
voltage and high-temperature components inside the machine
which may result in a fire or electrical shock.
● Place the machine where children will not come in contact with the power cord and other cables or internal
and electrical parts. Failure to do so may result in unexpected accidents.
● Do not use flammable sprays near this machine. If flammable substances come into contact with electrical
parts inside this machine, it may result in a fire or electrical shock.
● When moving this machine, be sure to turn OFF the power of this machine and your computer, and then
unplug the power plug and interface cables. Failure to do so may damage the power cord or interface
cables, resulting in a fire or electrical shock.
● When plugging or unplugging a USB cable when the power plug is plugged into an AC power outlet, do not
touch the metal part of the connector, as this may result in an electrical shock.
If you are using a cardiac pacemaker
● This machine generates a low level magnetic flux. If you use a cardiac pacemaker and feel abnormalities,
please move away from this machine and consult your physician immediately.
● Do not place heavy objects on this machine as they may fall, resulting in injury.
● For your safety, please unplug the power cord if the machine will not be used for a long period of time.
● Use caution when opening and closing covers to avoid injury to your hands.
● Keep hands and clothing away from the rollers in the output area. If the rollers catch your hands or clothing,
this may result in personal injury.
● The inside of the machine and the output slot are very hot during and immediately after use. Avoid contact
with these areas to prevent burns. Also, printed paper may be hot immediately after being output, so use
caution when handling it. Failure to do so may result in burns.
Important Safety Instructions
6

Page: 16

● When copying with a thick book placed on the platen glass, do not press the feeder forcefully. Doing so may
damage the platen glass and result in injury.
● Be careful not to drop a heavy object, such as a dictionary, on the platen glass. Doing so may damage the
platen glass and result in injury.
● Do not carry the machine with the paper drawers or the
optional paper feeder installed. Otherwise, the paper drawer
may fall and result in injury.
Laser beam
● This machine is classified as a Class 1 Laser Product under IEC60825-1:2007 and EN60825-1:2007. The laser
beam can be harmful to the human body. The laser beam is confined within protective housings and
external covers, so there is no danger of the laser beam escaping during normal machine operation. For
safety, never open covers other than those indicated in this manual.
● If you operate the machine in manners other than the control, adjustment, and operating procedures
prescribed in this manual, this may result in hazardous radiation exposure.
If the laser beam should escape and enter your eyes, exposure may cause damage to your eyes.
When transporting the machine
To prevent damage to the machine during transport, perform the following.
● Remove the toner cartridges.
● Securely pack the machine in the original box with packing materials.
If the operating noise concerns you
● Depending on the use environment and operating mode, if the operating noise is of concern, it is
recommended that the machine be Installed in a place other than the office.
Important Safety Instructions
7

Page: 17

Other precautions
● Follow the instructions in the caution label attached to this machine.
● Avoid shaking or applying shock to this machine.
● Do not forcibly open and close doors, covers, and other parts. Doing so may result in damage to the
machine.
● Do not touch the contacts ( ) inside the machine. Doing so may result in damage to the machine.
● To prevent a paper jam, do not turn OFF the power, open/close the operation panel area or covers, and load/
unload the paper when printing.
● Use a telephone cable with a length of 3 m or less.
● The display is a touch panel. Press gently to operate. Avoid pressing with a mechanical pencil, ballpoint pen,
or other pointed object. Doing so may scratch or damage the touch panel’s surface.
Important Safety Instructions
8

Page: 18

Maintenance and Inspections
0UWX-004
Clean this machine periodically. If dust accumulates, the machine may not operate properly. When cleaning, be sure to
observe the following. If a problem occurs during operation, see Troubleshooting(P. 721) . If the problem cannot be
resolved or you feel the machine requires an inspection, see When a Problem Cannot Be Solved(P. 780) .
● Before cleaning, turn OFF the power and unplug the power plug from the AC power outlet. Failure to do so
may result in a fire or electrical shock.
● Unplug the power plug periodically and clean with a dry cloth to remove dust and grime. Accumulated dust
may absorb humidity in the air and may result in a fire if it comes into contact with electricity.
● Use a damp, well wrung-out cloth to clean the machine. Dampen cleaning cloths with water only. Do not use
alcohol, benzenes, paint thinners, or other flammable substances. Do not use tissue paper or paper towels.
If these substances come into contact with electrical parts inside the machine, they may generate static
electricity or result in a fire or electrical shock.
● Check the power cord and plug periodically for damage. Check the machine for rust, dents, scratches,
cracks, or excessive heat generation. Use of poorly-maintained equipment may result in a fire or electrical
shock.
● The inside of the machine has high-temperature and high-voltage components. Touching these components
may result in burns. Do not touch any part of the machine that is not indicated in the manual.
● When loading paper or removing jammed documents or paper, be careful not to cut your hands with the
edges of the paper.
● When removing jammed paper or replacing toner cartridges, be careful not to get any toner on your hands
or clothing. If toner gets on your hands or clothing, wash them immediately with cold water.
Important Safety Instructions
9

Page: 19

Consumables
0UWX-005
● Do not dispose of used toner cartridges in open flames. Also, do not store toner cartridges or paper in a
location exposed to open flames. This may cause the toner to ignite, and result in burns or fire.
● If you accidentally spill or scatter toner, carefully wipe up the loose toner with a damp, soft cloth and avoid
inhaling any toner dust. Do not use a vacuum cleaner that is not equipped with safety measures to prevent
dust explosions to clean up loose toner. Doing so may cause damage to the vacuum cleaner or result in a
dust explosion due to static discharge.
If you are using a cardiac pacemaker
● The toner cartridge generates a low level magnetic flux. If you are using a cardiac pacemaker and feel
abnormalities, please move away from the toner cartridge and consult your physician immediately.
● Use caution not to inhale any toner. If you should inhale toner, consult a physician immediately.
● Use caution so that toner does not get into your eyes or mouth. If toner should get into your eyes or mouth,
immediately wash with cold water and consult a physician.
● Use caution so that toner does not come into contact with your skin. If it should, wash with soap and cold
water. If there is any irritation on your skin, consult a physician immediately.
● Keep the toner cartridges and other consumables out of the reach of small children. If toner is ingested,
consult a physician or poison control center immediately.
● Do not disassemble or modify the toner cartridge. Doing so may cause the toner to scatter.
● Remove the sealing tape of the toner cartridge completely without using excessive force. Doing otherwise
may cause the toner to scatter.
Handling the toner cartridge
● Be sure to hold the toner cartridge using the handle.
● Do not touch the toner cartridge memory ( ) or the electrical contacts ( ). To avoid scratching the
surface of the drum inside the machine or exposing it to light, do not open the drum protective shutter ( ).
Important Safety Instructions
10

Page: 20

● Do not remove the toner cartridge from this machine or from the protective bag unnecessarily.
● The toner cartridge is a magnetic product. Do not move it close to products susceptible to magnetism
including floppy disks and disk drives. Doing so may result in data corruption.
Storing the toner cartridge
● Store in the following environment to ensure safe and satisfactory use.
Storage temperature range: 0 to 35°C
Storage humidity range: 35 to 85% RH (relative humidity/no condensation)*
● Store without opening until the toner cartridge is to be used.
● When removing the toner cartridge from this machine for storage, place the removed toner cartridge into
the original protective bag or wrap it with a thick cloth.
● When storing the toner cartridge, do not store it upright or upside down. The toner will solidify and may not
return to its original condition even if it is shaken.
* Even within the storable humidity range, water droplets (condensation) may develop inside the toner cartridge if there is a
difference of temperature inside and outside the toner cartridge. Condensation will adversely affect the print quality of
toner cartridges.
Do not store the toner cartridge in the following locations
● Locations exposed to open flames
● Locations exposed to direct sunlight or bright light for five minutes or more
● Locations exposed to excessive salty air
● Locations where there are corrosive gases (i.e. aerosol sprays and ammonia)
● Locations subject to high temperature and high humidity
● Locations subject to dramatic changes in temperature and humidity where condensation may easily occur
● Locations with a large amount of dust
● Locations within the reach of children
Be careful of counterfeit toner cartridges
● Please be aware that there are counterfeit Canon toner cartridges in the marketplace. Use of counterfeit
toner cartridge may result in poor print quality or machine performance. Canon is not responsible for any
malfunction, accident or damage caused by the use of counterfeit toner cartridge.
For more information, see canon.com/counterfeit .
Availability period of repairing parts and toner cartridges
● The repairing parts and toner cartridges for the machine will be available for at least seven (7) years after
production of this machine model has been discontinued.
Toner cartridge packing materials
● Save the protective bag for the toner cartridge. They are required when transporting this machine.
Important Safety Instructions
11

Page: 21

● The packing materials may be changed in form or placement, or may be added or removed without notice.
● Dispose of the removed sealing tape according to local regulations.
When disposing of a used toner cartridge
● Place the toner cartridge into its protective bag to prevent the toner from scattering, and then dispose of the
toner cartridge according to local regulations.
Important Safety Instructions
12

Page: 22

Basic Operations
Basic Operations …………………………………………………………………………………………………………………………….. 14
Parts and Their Functions ………………………………………………………………………………………………………………….. 17
Front Side ……………………………………………………………………………………………………………………………………. 18
Back Side …………………………………………………………………………………………………………………………………….. 20
Interior ……………………………………………………………………………………………………………………………………….. 22
Multi-Purpose Tray ……………………………………………………………………………………………………………………….. 24
Paper Drawer ………………………………………………………………………………………………………………………………. 25
Operation Panel ……………………………………………………………………………………………………………………………. 26
Display ………………………………………………………………………………………………………………………………….. 29
Customizing the Home Screen ………………………………………………………………………………………………….. 34
Using the Display ………………………………………………………………………………………………………………………………. 38
Entering Text ……………………………………………………………………………………………………………………………………. 41
Logging on to the Machine ………………………………………………………………………………………………………………… 44
Placing Documents ……………………………………………………………………………………………………………………………. 47
Loading Paper …………………………………………………………………………………………………………………………………… 51
Loading Paper in the Paper Drawer …………………………………………………………………………………………………. 53
Loading Paper in the Multi-Purpose Tray ………………………………………………………………………………………….. 58
Loading Envelopes ………………………………………………………………………………………………………………………… 61
Loading Preprinted Paper ………………………………………………………………………………………………………………. 63
Specifying Paper Size and Type ……………………………………………………………………………………………………….. 67
Specifying Paper Size and Type in the Paper Drawer ……………………………………………………………………. 68
Specifying Paper Size and Type in the Multi-Purpose Tray …………………………………………………………….. 70
Registering Default Paper Settings for the Multi-Purpose Tray ………………………………………………………. 72
Registering a Custom Paper Size ………………………………………………………………………………………………. 74
Limiting the Paper Sizes Displayed ……………………………………………………………………………………………. 77
Registering in the Address Book ………………………………………………………………………………………………………… 78
Registering Destinations in the Address Book …………………………………………………………………………………… 80
Registering Destinations for Favorites ……………………………………………………………………………………………… 87
Registering Multiple Destinations for Group Dial ………………………………………………………………………………. 94
Adjusting the Volume ………………………………………………………………………………………………………………………… 99
Entering Sleep Mode ……………………………………………………………………………………………………………………….. 101
Setting Auto Shutdown Time ……………………………………………………………………………………………………………. 103
Basic Operations
13

Page: 23

Basic Operations
0UWX-006
This chapter describes basic operations, such as how to use the operation panel or how to load the paper and
documents, that are frequently performed to use the functions of the machine.
◼Parts and Their Functions
This section describes the exterior and interior parts of the machine and their functions, as well as how to use the keys
on the operation panel and how to view the display. Parts and Their Functions(P. 17)
◼Using the Display
The display used on this machine is a touch panel display. This section describes how to use the display for tasks such
as selecting items and adjusting settings. Using the Display(P. 38)
◼Entering Text
This section describes how to enter the characters and numbers for registering destinations in the Address Book or
sending faxes. Entering Text(P. 41)
◼Logging on to the Machine
This section describes how to log on when a logon screen is displayed. Logging on to the Machine(P. 44)
Basic Operations
14

Page: 24

◼Placing Documents
This section describes how to place documents on the platen glass and in the feeder. Placing Documents(P. 47)
◼Loading Paper
This section describes how to load the paper into the paper drawer and multi-purpose tray. Loading Paper(P. 51)
◼Registering in the Address Book
This section describes how to register destinations for sending faxes or scanned documents. Registering in the
Address Book(P. 78)
◼Adjusting the Volume
This section describes how to adjust the volume of various machine sounds, such as those produced when fax sending
is complete or when an error occurs. Adjusting the Volume(P. 99)
Basic Operations
15

Page: 25

◼Entering Sleep Mode
This section describes how to set the sleep mode. Entering Sleep Mode(P. 101)
◼Setting Auto Shutdown Time
This section describes how to enable the <Auto Shutdown Time> setting. Setting Auto Shutdown Time(P. 103)
Basic Operations
16

Page: 26

Parts and Their Functions
0UWX-007
This section describes the parts of the machine (exterior, front and back side, and interior) and how they function. In
addition to describing the parts of the machine used for such basic operations as placing documents, loading paper,
and replacing the toner cartridges, this section also describes the keys on the operation panel and display. Read this
section for tips on how to use the machine properly.
Front Side(P. 18)
Back Side(P. 20)
Interior(P. 22)
Multi-Purpose Tray(P. 24)
Paper Drawer(P. 25)
Operation Panel(P. 26)
Basic Operations
17

Page: 27

Front Side
0UWX-008
Feeder
Automatically feeds documents into the machine for scanning. When two or more sheets are loaded in the
feeder, documents can be scanned continuously. Placing Documents(P. 47)
Ventilation slots
Air from inside the machine is vented out to cool down the inside of the machine. Note that placing objects in
front of the ventilation slots prevents ventilation. Installation(P. 3)
Lift handles
Hold the lift handles when carrying the machine. Relocating the Machine(P. 801)
Speaker
Emits sounds produced by the machine, such as fax tones and warning tones.
Operation panel
The operation panel consists of keys such as the numeric keys and Start key, a display, and status indicators.
You can perform all the operations and specify settings from the operation panel. Operation Panel(P. 26)
Display(P. 29)
Basic Operations
18

Page: 28

Front cover
Open the front cover when replacing the toner cartridge or clearing paper jams. How to Replace Toner
Cartridges(P. 798) Clearing Jams(P. 723)
Output tray
Printed paper is output to the output tray.
Paper drawer
Load the type of paper you frequently use into the paper drawer. Loading Paper in the Paper
Drawer(P. 53)
Scanning area
Documents loaded in the feeder are automatically fed to the scanning area for scanning.
Platen glass
Place documents to scan on the platen glass. Also, use the platen glass to place thick or bound documents
such as books when they cannot be loaded in the feeder. Placing Documents(P. 47)
USB port (for USB device connection)
Use this port to connect a USB memory device or USB keyboard. Connecting a USB memory device allows
you to print data from the memory device or save scanned documents to the memory device. Printing
from USB Memory (Memory Media Print)(P. 289) Scanning Documents Directly to USB
Memory(P. 332)
Paper stopper
Open the paper stopper to prevent paper in the output tray from falling.
Multi-purpose tray
Load the paper into the multi-purpose tray when you want to temporarily use a type of paper different from
that which is loaded in the paper drawer. Loading Paper in the Multi-Purpose Tray(P. 58)
Power switch
Turns the power ON or OFF. To restart the machine, turn OFF the machine, wait for at least 10 seconds, and
turn it back ON.
Basic Operations
19

Page: 29

Back Side
0UWX-009
Upper rear cover
Open the upper rear cover when clearing paper jams. Clearing Jams(P. 723)
Ventilation slots
Air from inside the machine is vented out to cool down the inside of the machine. Note that placing objects in
front of the ventilation slots prevents ventilation. Installation(P. 3)
Rating label
The label shows the serial number, which is needed when making inquiries about the machine. When a
Problem Cannot Be Solved(P. 780)
Power socket
Connect the power cord.
USB port (for computer connection)
Connect a USB cable when connecting the machine and a computer.
LAN port
Connect a LAN cable when connecting the machine to a wired LAN router, etc. Connecting to a Wired
LAN(P. 418)
Basic Operations
20

Page: 30

Sub-output tray
When using a paper type that easily curls such as labels or envelopes, you can reduce curl by opening this
tray. Paper Curls(P. 777)
Lower rear cover
Open the lower rear cover to set the paper size switch lever or remove jammed paper. Interior(P. 22)
Clearing Jams(P. 723)
Handset jack (MF419x / MF416dw)
Connect the optional handset. Connecting the Telephone Line(P. 146)
External telephone jack (MF419x / MF416dw)
Connect your telephone or answering machine. Connecting the Telephone Line(P. 146)
Telephone line jack (MF419x / MF416dw)
Connect a telephone cable when connecting the machine to a telephone line. Connecting the Telephone
Line(P. 146)
Basic Operations
21

Page: 31

Interior
0UWX-00A
Duplex transport guide
If paper has jammed during 2-sided printing, lower the duplex transport guide to remove the jammed paper.
Clearing Jams(P. 723)
Transport guide
If there is a paper jam inside the machine, raise the transport guide to remove the jammed paper.
Clearing Jams(P. 723)
Paper size switch lever
Before starting 2-sided printing, change the position of this lever properly to match the size of the paper to
print on.
A4 size
Pull the lever towards you.
Letter/Legal size
Push the lever away from you.
Basic Operations
22

Page: 32

● In addition to A4, Letter, and Legal sizes, some other paper sizes can be used for 2-sided printing (
Paper(P. 858) ). When using those paper sizes, set the paper size switch lever in the same position as
that for Letter/Legal size.
Basic Operations
23

Page: 33

Multi-Purpose Tray
0UWX-00C
Paper guides
Adjust the paper guides to exactly the width of the loaded paper to ensure that paper is fed straight into the
machine.
Paper tray
Pull out the paper tray when loading paper.
Tray extension
Open the tray extension when loading large paper.
LINKS
Loading Paper in the Multi-Purpose Tray(P. 58)
Basic Operations
24

Page: 34

Paper Drawer
0UWX-00E
Paper level indicator
Indicates the remaining amount of paper. The mark moves downward as the remaining amount of paper
decreases.
Paper guides
Adjust the paper guides to exactly the size of the loaded paper to ensure that paper is fed straight into the
machine. Press the lock release levers that are marked with arrows in the illustrations to release the locks
and slide the paper guides.
LINKS
Loading Paper in the Paper Drawer(P. 53)
Basic Operations
25

Page: 35

Operation Panel
0UWX-00F
MF419x / MF418x
MF416dw / MF411dw
● The operation panel shown above is for the MF416dw. The available functions vary depending on the
model
Basic Operations
26

Page: 36

Home key
Press to display the Home screen, which provides access to the setting menu and functions such as copy and
scan. Customizing the Home Screen(P. 34)
Back key
Press to return to the previous screen. If you press this key when specifying settings, for example, the
settings are not applied and the display returns to the previous screen.
Display
You can view the progress of copy, fax, and other jobs and error statuses. The display is also a touch panel,
so you can specify settings by touching the screen directly. Display(P. 29) Using the Display(P. 38)
Quick Guide key
Press to view operation guidance and error causes/solutions.
Status Monitor key
Press to check the status of printing or faxing, to view the usage history, or to view the network settings such
as the IP address of the machine. You can also check the status of the machine, such as the remaining
amounts of paper and the amount remaining in the toner cartridges, or whether any errors occurred.
Display(P. 29)
Numeric keys ([0]-[9] keys)
Press to enter numbers and text. Entering Text(P. 41)
[ID] key
Press after entering the ID and PIN to log on when Department ID Management is enabled. After you finish
using the machine, press this key again to log off. Logging on to the Machine(P. 44)
Clear key
Press to delete the entered numbers and text.
Energy Saver key
Press to put the machine into sleep mode. The key lights up green when the machine is in sleep mode. Press
the key again to exit sleep mode. Entering Sleep Mode(P. 101)
Stop key
Press to cancel copying, faxing, and other operations.
Basic Operations
27

Page: 37

Start key
Press to scan or copy documents. Also press this key when you start printing images from a USB memory
device.
Sound Volume key
Press to adjust volume. Adjusting the Volume(P. 99)
Counter Check key (MF419x / MF418x)
Press to view the counter values of printouts as well as the list of the available optional equipment.
Viewing the Counter Value(P. 823) Display(P. 29)
[#] key
Press to enter symbols such as «@» or «/».
Error indicator
Blinks or lights up when an error such as a paper jam occurs
Wi-Fi indicator
Lights up when the machine is connected to wireless LAN.
Processing/Data indicator
Blinks while operations such as sending or printing are being performed. Lights up when there are
documents waiting to be processed.
[*] key
● Press to switch the type of text that is entered.
● Press to use tone dialing such as when receiving fax information services. Receiving Fax Information
Services(P. 199)
Reset key
Press to cancel the settings and restore the previously specified settings.
NFC (Near Field Communication) mark (MF416dw)
You can also use functions such as printing by waving a smartphone or similar device with Canon Mobile
Application installed over this mark. Connecting by a Touch on the Machine (NFC) (MF416dw)(P. 390)
LINKS
Using the Display(P. 38)
Basic Operations
28

Page: 38

Display
0UWX-00H
The Home screen or settings screen appears on the display, allowing you to initiate functions such as copying or
scanning. You can also use the display to check information such as error messages and the machine’s operation
status. The screen is also a touch panel, so you can perform operations by touching the screen directly.
Home Screen
The Home screen is displayed when the power is turned ON or by pressing on the operation panel. Use this
screen to specify settings for and register functions.
<Copy>
Use this button to start copying. Copying(P. 105)
<Fax> (MF419x / MF416dw)
Use this button to send a fax from the machine. Faxing(P. 137)
<Scan>
Scans a document and converts it into an electronic file. You can save
scanned files on your computer or send them via e-mail. Using the
Machine as a Scanner(P. 304)
<Memory Media Print>
Prints files stored in a USB memory media. Printing from USB Memory
(Memory Media Print)(P. 289)
Change page button
Use this to view another page in the Home screen. This works in the same
way as flicking left/right.
<Address Book>
Use this to register or edit the destinations for e-mails and faxes. You can
also display a registered destination when sending an e-mail or fax.
Registering in the Address Book(P. 78)
<Menu>
<Timer Settings>, <Preferences>, and many other machine settings start
from this button. Setting Menu List(P. 629)
Basic Operations
29

Page: 39

<Secure Print>
Use this function to print a secure document. Printing a Document
Secured by a PIN (Secure Print)(P. 276)
<Paper Settings>
This button is also used for specifying the size and type of paper loaded in
the paper drawer and multi-purpose tray. Specifying Paper Size and
Type(P. 67)
<Home Screen Settings>
Allows you to change the order that Home screen buttons are displayed in.
Customizing the Home Screen(P. 34)
<ID Card Copy>
Settings are preregistered for copying the front and back sides of a driver’s
license or other card onto the same side of a page at actual size. Copying
Both Sides of an ID Card onto One Page(P. 127)
<Direct Connection>
Use this to establish a direct wireless connection to a mobile device. Make
Direct Connection (Access Point Mode)(P. 388)
Shortcut buttons
Display «Favorite Settings» that are registered to Copy, Fax, and Scan.
Adding Buttons to the Home Screen(P. 34)
<Status Monitor> Screen
When you press , a screen appears in which you can check the progress of documents that are being
printed, sent or received, as well as the status of the machine (amount remaining in the toner cartridge, etc.)
and network settings such as the machine’s IP address.
<Error Information/Notification>
Displays the details of any errors that occurred. When an Error Message Appears(P. 734)
Basic Operations
30

Page: 40

<Device Status>
Displays the status of the machine, such as the amount of paper or the amount remaining in the toner
cartridges.
<Paper Information>
Displays whether paper is loaded in each paper source.
<Amount Remaining in Cartridge>
Displays the amount remaining in the toner cartridges. Other internal parts may reach the end of their
lifetime before the toner runs out.
<Remove Memory Media>
Use to safely remove a USB memory device. Printing from USB Memory (Memory Media Print)(P. 289)
Scanning Documents Directly to USB Memory(P. 332)
<Check Counter> (MF416dw / MF411dw)
Displays the total number of sheets that have been printed so far. Viewing the Counter Value(P. 823)
<Secure Print Memory Usage>
Displays the amount of memory currently used for storing secured document data. Printing a
Document Secured by a PIN (Secure Print)(P. 276)
<Version Information>
Displays firmware version information.
<Serial Number>
Displays the serial number.
Status of copy/print/send/receive jobs
Displays the current status of the selected item. The <Copy/Print Job Status> screen is shown below as an
example.
<Network Information>
Displays the network settings such as the IP address of the machine and status such as the condition of
wireless LAN communications. Viewing Network Settings(P. 445)
Basic Operations
31

Page: 41

<Check Counter> Screen (MF419x / MF418x)
When you press ( ), the <Check Counter> screen is displayed. From this screen, you can view the
counter values of printouts, as well as the serial number of the machine and the machine configuration.
<Check Device Configuration>
Displays the serial number of the machine and the list of the equipment that is attached or enabled.
Counters
Select the counter to check the counter value. Viewing the Counter Value(P. 823)
When a Message Is Displayed
Messages are displayed at the top of the screen in situations such as when paper runs out or end of toner
cartridge lifetime. The display alternates between showing the normal screen and the message.
When an Error Message Appears(P. 734)
When is displayed
● Tap to view the notification.
When an Error Occurs
In some cases when an error occurs, instructions on how to respond to the error are displayed. Follow the on-
screen instructions to solve the problem. The screen displayed when a paper jam occurs is shown below as an
example.
Basic Operations
32

Page: 42

LINKS
Customizing the Home Screen(P. 34)
Using the Display(P. 38)
Basic Operations
33

Page: 43

Customizing the Home Screen
0UWX-00J
You can add/delete shortcut buttons displayed in the Home screen according to your application or a preferred
arrangement. You can also change the order that they are displayed in.
Adding Buttons to the Home Screen(P. 34)
Changing the Arrangement of Buttons(P. 35)
Inserting a Blank(P. 36)
Adding Buttons to the Home Screen
You can add shortcut buttons to the Home screen for frequently used functions such as <Copy>, <Fax>, and <Scan>.
For example, you can carry out tasks more quickly and efficiently by assigning a sequence of settings (e.g. «Scan both
sides of a document, save it as a highly compressed PDF file and send it via e-mail») to a single button.
● The settings to be added as a shortcut button must be registered beforehand as Favorite Settings.
Registering Frequently Used Copy Settings(P. 132)
Registering Frequently Used Fax Settings(P. 174)
Registering Frequently Used Scan Settings (E-Mail/I-Fax/Shared Folder/FTP Server)(P. 379)
● You can register up to 11 shortcut buttons.
1 Press and tap <Home Screen Settings>.
● If the logon screen appears, enter the correct ID and PIN using the numeric keys, and then press .
Logging on to the Machine(P. 44)
2 Tap <Select Button to Display>.
3 Select the function with the Favorite Settings you want to add as a button.
Basic Operations
34

Page: 44

4 Select the check box for all settings to be displayed in the Home screen and tap
<Apply>.
● Clear the check box for the name of the button you want to remove and then tap <Apply>. Once you
remove a registered button, a space appears where the button was displayed in the Home screen. If
necessary, delete the space. Inserting a Blank(P. 36)
5 Read the message that is displayed, and tap <OK>.
➠A button for the newly selected settings is added to the Home screen.
● If the Home screen is full and no more settings can be registered, Delete registered buttons and spaces in
<Home Screen Settings>.
Changing the Arrangement of Buttons
To make the buttons easier to use, you can rearrange the buttons however you like. For instance, you can put the most
frequently used functions first, or arrange the function buttons together with shortcut buttons for Favorite Settings.
1 Press and tap <Home Screen Settings>.
Basic Operations
35

Page: 45

● If the logon screen appears, enter the correct ID and PIN using the numeric keys, and then press .
Logging on to the Machine(P. 44)
2 Tap <Set Display Order>.
3 Select the button to move.
● The selected button is highlighted. Tap the selected button again to deselect it.
4 Tap <Previous> or <Next>.
● The button moves as many times as you tapped.
● Long touching <Previous>/<Next> to move the button continuously.
5 Tap <Apply>.
Inserting a Blank
To make the Home screen easier to view, you can insert spaces instead of buttons.
1 Press and tap <Home Screen Settings>.
Basic Operations
36

Page: 46

● If the logon screen appears, enter the correct ID and PIN using the numeric keys, and then press .
Logging on to the Machine(P. 44)
2 Tap <Insert and Delete Blank>.
3 Select the button where you want to insert a blank, and tap <Insert>.
➠A space is inserted before the selected button.
Deleting Spaces
● To delete a space, select the space to be deleted and tap <Delete>.
4 Tap <Apply>.
LINKS
Display(P. 29)
Basic Operations
37

Page: 47

Using the Display
0UWX-00K
The display is a touch panel, allowing you to operate directly on the screen.
Avoid the following actions.
The display may misfunction or be damaged.
● Pressing forcefully
● Pressing with pointed objects (fingernails, ballpoint pen, pencil, etc.)
● Operating with wet/soiled hands
● Operating the display while an object is placed on it
Tap
Touch the screen lightly and quickly. Use for selecting or finalizing items.
Long Touch
Keep finger held on the screen. When text cannot be completely displayed on one line («…» appears), touch and
hold the line to scroll all of the text. You can also use a long touch to continuously increase or decrease
numbers, such as the copy magnification.
Flick
Flick with the finger on the display. The effect of flicking varies depending on the screen. For instance, flicking in
the Home screen moves you one page in the direction of the flick, while flicking in the Copy screen scrolls the
screen in accordance with the flicking motion.
Basic Operations
38

Page: 48

◼Selecting Items
Tap an item name or button to make a selection.
If an item is mistakenly touched
● Slide your finger away then release it from the screen to cancel the selection.
To return to the previous screen
● Press to return to the previous screen.
◼Scrolling the Screen
The scroll bar appears on the screen when there is still information that is undisplayed. If the scroll bar is displayed,
flick the screen to scroll in the direction of the flick. Note that the scroll bar only appears while the screen is being
touched.
Basic Operations
39

Page: 49

◼Changing Values and Settings
Changing Values
Tap / to enter values. If an icon such as below is displayed at the upper left of the screen, you can enter
values directly using the numeric keys.
To move the cursor
● When / is displayed, tap to move the cursor.
Value range
● Values in ( ) displayed below the entry box are the enterable value range.
Changing Setting Values
Tap / to adjust the setting on the scale. You can also adjust a setting by flicking the slider left or right.
● You can change a variety of display-related settings, such as the scrolling speed or display language:
Display Settings(P. 641)
● To change the screen that is automatically displayed when the machine remains idle for a specified length of
time: Function After Auto Reset(P. 647)
Basic Operations
40

Page: 50

Entering Text
0UWX-00L
Use the display and numeric keys to enter text and values.
Switching the Type of Text
Tap <A/a/12> to switch the type of text that is entered. The currently selected type of text is indicated by the «A»,
«a», or «12» displayed above and to the right of the text input field.
● You can also press to switch the type of text.
Types of Text That Can Be Entered
Text that can be entered is listed below.
Key A a 12
@ . — _ / 1
ABC abc 2
DEF def 3
GHI ghi 4
JKL jkl 5
MNO mno 6
PQRS pqrs 7
TUV tuv 8
WXYZ wxyz 9
Basic Operations
41