Xerox 7120 руководство администратора

• Page 1: System Administrator Guide

  Xerox WorkCentre 7120/7125 Multifunction Printer Xerox WorkCentre 7120/7125 ® ® System Administrator Guide Guide de l’administrateur système Español Guía del administrador del sistema Português Guia de Administração do Sistema…

• Page 2
  © 2011 Xerox Corporation. All Rights Reserved. Unpublished rights reserved under the copyright laws of the United States. Contents of this publication may not be reproduced in any form without permission of Xerox Corporation. Copyright protection claimed includes all forms of matters of copyrightable materials and information now allowed by statutory or judicial law or hereinafter granted, including without limitation, material generated from the software programs which are displayed on the screen such as styles, templates, icons, screen displays, looks, and so on.

• Page 3: Table Of Contents

  Configuring LPD …………..29 WorkCentre 7120/7125 Multifunction Printer…

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  Controlling Access for a Group of Users ……….54 WorkCentre 7120/7125 Multifunction Printer…
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  Xerox Services for UNIX Systems (XSUS) ……..
• Page 6
  Xerox Scan Utility ……..
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  Configuring Xerox Standard Accounting ……..
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  Xerox Extensible Interface Platform (EIP) ……..

• Page 9: Introduction

  Introduction This chapter includes: • Overview on page 10 • More Information on page 11…

• Page 10: Overview

  Embedded fax features are not available for all printer models. Configuration Steps When configuring the printer for the first time, Xerox suggests that you follow these steps in this order: Connect an Ethernet cable from your printer to the network.

• Page 11: More Information

  (Europe) Online Support Assistant www.xerox.com/office/WC7120/7125support Technical Support www.xerox.com/office/WC7120/7125support Information pages At the control panel, press the Machine Status button, then touch the Machine Information tab. Touch Print Reports, then touch Printer Reports. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide…

• Page 12
  Introduction WorkCentre 7120/7125 Multifunction Printer System Administrator Guide…

• Page 13: Initial Setup

  • Physical Connection on page 14 • Initial Setup at the Control Panel on page 15 • Initial Setup in CentreWare IS on page 17 • Enabling Services and Options on page 19 WorkCentre 7120/7125 Multifunction Printer System Administrator Guide…

• Page 14: Physical Connection

  Connect the other end of the cable to a correctly configured network port. If you have purchased and installed the Fax Hardware Kit, connect the printer to a correctly configured telephone line. Turn the printer on. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide…

• Page 15: Initial Setup At The Control Panel

  At the printer control panel, press Machine Status and touch the Tools tab Touch Authentication / Security Settings > System Administrator Settings > System Administrators Login ID. Touch On to lock the printer or Off to unlock, then touch Save. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide…

• Page 16: Manually Setting The Printer’s Ethernet Interface Speed

  By default, the printer automatically acquires a network address from a DHCP server. To assign a static IP address, configure DNS server settings, or configure other TCP/IP settings, see TCP/IP on page 22. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide…

• Page 17: Initial Setup In Centreware Is

  Touch On to lock the printer or Off to unlock, then touch Save. Changing the System Administrator Password Xerox recommends that you change the default system administrator password after you configure the printer for security. Be sure to store the password in a secure location.

• Page 18: Accessing The Configuration Report

  Next to Machine Name, type a name for the printer. Next to Location, type the location of the printer. Type the printer’s email address and administrator contact information in the provided fields if desired. Click Apply. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide…

• Page 19: Enabling Services And Options

  Touch Machine Configuration. Initialization USB Flash Drive When installing your printer, a Xerox Representative initializes the printer using a USB Flash drive that contains configuration software. After installation, the representative stores the drive in a holder inside of Tray 1.

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  Initial Setup WorkCentre 7120/7125 Multifunction Printer System Administrator Guide…

• Page 21: Network Configuration

  Proxy Server on page 38 • NetWare on page 39 • Microsoft Networking on page 41 • on page 42 • WebDAV on page 43 • on page 44 • on page 45 WorkCentre 7120/7125 Multifunction Printer System Administrator Guide…

• Page 22: Tcp/Ip

  Touch Enabled, then touch Save. Touch Manually Configured IPv6 Address, then touch Change Settings. Type the static IP address using the touch-screen keypad, and touch Save. Touch Manually Configured IPv6 Address Prefix, and touch Change Settings. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide…

• Page 23: Configuring Tcp/Ip Settings In Centreware Is

  To manually provide the DNS server address, touch DNS Server IP Address. Type the DNS server address, then touch Save. Configuring TCP/IP Settings in CentreWare IS If your printer has a valid network address, you can configure TCP/IP settings in CentreWare IS. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide…

• Page 24
  If the printer cannot connect to a DHCP server to obtain an IP address, select Self Assigned Address to allow the printer to assign itself a Link-Local address. Link-Local addresses are between 169.254.0.0 and 169.254.255.255. Click Apply. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide…
• Page 25
  Next to Dynamic DNS Registration, select Enabled to enable, select Overwrite to replace the existing DNS entry. Next to Generate Domain Search List Automatically, select Enabled to enable. Type Domain Name 1, 2 and 3. Enter the number of seconds until Connection Time-Out. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide…

• Page 26: Snmp

  27. Editing SNMP v1/v2c Properties Note: Xerox recommends that you change the SNMP v1/v2c public and private community names from the default values for security purposes. In CentreWare IS, click Properties > Connectivity > Protocols > SNMP Configuration.

• Page 27: Editing Snmp V3 Settings

  Type the IP address of the host running the SNMP manager application to be used to receive traps. Note: Port 162/UDP is the default port for traps. You can select v1 or v2c based on what the trap receiving system supports. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide…

• Page 28
  Select the SNMP version, SNMP v1 or SNMP v2c based on the trap receiving system. Under Traps, select the type of Traps to be Received by the SNMP manager. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide…

• Page 29: Lpd

  Next to TCP-MSS Mode, select Enabled if necessary. Note: TCP-MSS settings are common for LPD and Port 9100. If TCP-MSS mode is enabled, under IPv4, type the IP addresses for Subnet 1, 2, and 3. Click Apply. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide…

• Page 30: Raw Tcp/Ip Printing

  Set the End of Job Timeout to the desired number of seconds between 0 and 1800 before processing a job with an End of Job character. The default time is 300 seconds. Click Apply. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide…

• Page 31: Smtp

  POP before SMTP, or SMTP AUTH to have the printer authenticate itself using the Login Name and Password set up on this page. If you select None, the printer will not provide authentication credentials to SMTP server. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide…

• Page 32
  SMTP server. Select System to allow this field to default to the same setting you selected for sending automated email messages. Click Apply. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide…

• Page 33: Ldap

  If your primary LDAP server is connected to additional servers, select LDAP Referrals to include those LDAP servers in your searches. Type the maximum number of consecutive LDAP referrals in the LDAP Referral Hop Limit field. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide…

• Page 34: Defining User Mappings

  In the Fax Address Book Filter field, type the LDAP search string or filter that you want to apply. The filter defines a series of conditions that the LDAP search must fulfill in order to return the information you want. Under Internet Fax Address Book Filter, select Enable Filter. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide…

• Page 35
  In the Internet Fax Address Book Filter field, type the LDAP search string or filter that you want to apply. The filter defines a series of conditions that the LDAP search must fulfill in order to return the information you want. Click Apply. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide…

• Page 36: Pop3

  Type the Login Name assigned to the printer that will be used to log in to the POP3 server. Type a password. Retype the password to confirm. Type a Polling Interval value between 1 and 120 minutes. The default value is 10 minutes. Click Apply. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide…

• Page 37: Http

  Type the Secure HTTP Port Number if required. HTTP traffic will be routed to this port when SSL is enabled. The default is 443. Type the time until Connection Time-Out if required. Click Apply. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide…

• Page 38: Proxy Server

  Login Name and Password. Retype the password to confirm. Under HTTPS Server, enter the HTTPS proxy server information if required. Click Apply. Note: Proxy server settings are also used for SMart eSolutions. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide…

• Page 39: Netware

  Type the server password in the New Print Server Password field. Retype to confirm. Select the Active Mode type from the drop-down menu. Options are: • Directory: PServer Mode • Bindery: PServer Mode Type the Number of Searches, from 1-100. Type 0 for no limit. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide…

• Page 40: Bindery Settings

  Under SLP, next to Active Discovery, select Enabled. Next to Use SLP for Name Resolution, select Enabled Type the scope name in the Scope field. Type the SLP server address in the SLP Server field. Click Apply. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide…

• Page 41: Microsoft Networking

  If you want to provide the WINS server address manually, type it in the Primary Server IP Address field. If desired, type the secondary WINS server address in the Secondary Server IP Address field. Click Apply. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide…

• Page 42: Ipp

  Next to Add Port Number, type the port number that you want the printer to use. Next to Administrator Mode select Enabled to allow only one specific user to control or delete any print job. Type the Connection Time-Out. Default is 60 seconds. Click Apply. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide…

• Page 43: Webdav

  In CentreWare IS, click Properties > Connectivity > Port Settings. Next to WebDAV, select Enabled. Click Apply. Configuring WebDAV In CentreWare IS, click Properties > Connectivity > Protocols > WebDAV. Type the Port Number. Type the Connection Time-Out. Default is 30 seconds. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide…

• Page 44: Wsd

  Data Receive Time-Out in seconds. Default is 30 • • Notification Delivery Time-Out in seconds. Default is 8. Maximum TTL. Default is 1. • • Maximum Number of Subscribers. Default is 50. Click Apply. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide…

• Page 45: Ftp

  Passive Mode: Data transfers over a random port number specified by the FTP server from a • connection made from the printer. • Active Mode: Data transfers over a fixed, known port from a connection made from the server. Click Apply. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide…

• Page 46
  Network Configuration WorkCentre 7120/7125 Multifunction Printer System Administrator Guide…

• Page 47: Security

  PDF and XPS Signatures on page 70 • Address Book Security on page 71 • Restricting Access to Job Information on page 72 • Hiding or Displaying Network Settings on page 73 See also: www.xerox.com/security WorkCentre 7120/7125 Multifunction Printer System Administrator Guide…

• Page 48: Setting Up Access Rights

  LDAP • Card Reader: You must purchase and install a magnetic or proximity card reading system, such as Xerox Secure Access. To access the printer, users must swipe a pre-programmed identification card. Authorization Authorization is the process of defining the services and features that users are allowed to access. For example, you can configure the printer to allow a user to copy, scan, and fax, but not email.

• Page 49: Local Authentication

  • User: The authenticated user in this role is allowed to access services and features defined by the system administrator. Note: Users who are not authenticated cannot access features that are locked. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide…

• Page 50: Network Authentication

  10. Type the Server Response Time-Out, and the Search Time-Out. 11. Select Enabled next to Assign UPN (User Principal Name) if desired. 12. Click Apply to accept the changes or Undo to retain the previous settings. 13. Click Reboot Machine. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide…

• Page 51: Authentication Using A Card Reader System

  Secure HTTP and SSL/TLS on page 59. • Install the Xerox Secure Access authentication server and configure with user accounts. Refer to the authentication server documentation for help. Note: Accounts created on the Xerox Secure Access authentication server must match accounts stored in the printer’s local database or in another network authentication server.

• Page 52
  Setting Up Authentication for a USB Smartcard Reader System To use the printer with a card reader system other than Xerox Secure Access, you must order and install the Xerox Common Access Card Enablement Kit. The kit includes hardware, software, and instructions for connecting and configuring your card reader system.
• Page 53
  The root CA and intermediate CA of the user’s smartcard certificate must be stored on the printer. For details, see Managing Certificates on page 57. • The printer’s date and time settings must be correct to validate the certificate. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide…

• Page 54: Controlling Access To Tools And Features

  Configure LDAP server settings. For details, see Configuring LDAP/LDAPS Server Settings page 33. To set up LDAP authorization access. in CentreWare IS, click Properties > Connectivity > Protocols > LDAP > LDAP Authorization Access. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide…

• Page 55
  You can set specific access to the color copying feature of the printer listed on the Feature Access page. Under Feature Access, under Access Group, type the names of the LDAP groups allowed to access each individual feature. Click Apply. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide…

• Page 56: Digital Certificates

  Next to Days of Validity, type the number of days (1-9999) until the certificate expires. Click Apply. Creating a Request In CentreWare IS, click Properties > Security > Machine Digital Certificate Management. Click Create New Certificate. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide…

• Page 57: Managing Certificates

  All certificates in the certification path (chain of trust) must be installed on the printer and be valid. Click Delete to remove the certificate, or Export to save the certificate to your computer. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide…

• Page 58: Certificate Revocation Retrieval Settings

  If you selected CRL as the retrieval method, under CRL, next to Auto Retrieval of CRL, select Enabled if desired. Type the CRL Retrieval Time-Out (5-60 seconds). Click Apply to accept the changes or Undo to retain the previous settings. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide…

• Page 59: Secure Http And Ssl/Tls

  STARTTLS (if available), the printer attempts to use STARTTLS. If your server does not support STARTTLS, SMTP communication is not encrypted. Select Enabled next to Verify Remote Server Certificate if necessary. Click Apply to accept the changes or Undo to retain the previous settings. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide…

• Page 60: S/Mime

  When an encrypted email is split for each recipient, it will only be sent to recipients with a valid email address. Print a transmission report to see delivery status. For details see Secure HTTP and SSL/TLS on page 59 Click Apply. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide…

• Page 61: Ipsec

  11. To restrict the printer from communicating with devices that are not using IPSec, select Disabled next to Communicate with Non-IP Sec Device. 12. Click Apply to accept the changes or Undo to retain the previous settings. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide…

• Page 62: Configuring 802.1X

  57. Click Properties > Security > Certification Management. Next to Certificate Purpose, select SSL Client. Click Display List. Select the check box next to the certificate you want to use. Click Certificate Details. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide…

• Page 63
  Security 10. Click Use this Certificate. 11. Click Reboot Machine. You can now select EAP-TLS as the 802.1X authentication method. For details, see Configuring 802.1X on page 62. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide…

• Page 64: Fips140-2 Data Encryption

  You can warn users with a control panel message when data is about to be transmitted that is not encrypted to FIPS140-2 standard. For more information, see the printer’s Security White Paper on the Xerox website. To enable the warning message: In CentreWare IS, click Properties >…

• Page 65: Overwriting Image Data

  At the printer control panel, press the Machine Status button, then touch the Tools tab. Touch Authentication/Security Settings > Overwrite Hard Disk. Touch Number of Overwrites, then touch 1 Overwrite, or 3 Overwrites. Touch Save. Touch Run Image Overwrite. CAUTION: All image data will be deleted. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide…

• Page 66
  Security Touch Scheduled Image Overwrite. Touch Daily, Weekly, or Monthly and touch the arrow icons to specify when you want image data to be deleted. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide…

• Page 67: Ip Filtering

  Refresh your browser and navigate back to the IP Filtering page. Under IP Filter Rule List, select the rule that you just created. Select your rule in the list, and click Apply. Click Edit or Delete to edit or delete an existing rule. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide…

• Page 68: Audit Log

  Description: More information about the Logged Event. When the Logged Event is System Status for example, one of the following may be displayed: • Started normally (cold boot) • Started normally (warm boot) WorkCentre 7120/7125 Multifunction Printer System Administrator Guide…

• Page 69
  Shutdown requested • Image Overwriting started Completion Status: The status of the event. • • Optionally Logged Items: Other information recorded when the event occurs, such as log in and authentication access method. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide…

• Page 70: Pdf And Xps Signatures

  59. To set digital signatures: In CentreWare IS, click Properties > Security > PDF / XPS Security Settings. Next to PDF Signature, select when you want the signature to be added. Click Apply. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide…

• Page 71: Address Book Security

  Next to Restrict User to Edit Address Book, select No Restriction, or Always Apply Restriction. Next to Allow User to Disable Active Settings, select Allow or Do Not Allow. Click Apply to accept the changes or Undo to retain the previous settings. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide…

• Page 72: Restricting Access To Job Information

  Next to Hide Job Details, select Yes or No. Click Apply. Hiding Active Job Information In CentreWare IS, click Properties > Security > Job Status Default > Active Jobs View. Next to Hide Job Details, select Yes or No. Click Apply. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide…

• Page 73: Hiding Or Displaying Network Settings

  You can show or hide the IPv4 address or host name of the printer on the control panel touch screen. In CentreWare IS, click Properties > Security. Click Display Network Settings. Select Show IPv4 Address or Show Host Name. To hide network information, select Hide Network Information. Click Apply. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide…

• Page 74
  Security WorkCentre 7120/7125 Multifunction Printer System Administrator Guide…

• Page 75: Printing

  • Selecting Print Mode Options on page 76 • Managing Banner Sheet Printing Options on page 77 • Print Service Settings on page 78 • UNIX, Linux, and AS/400 Printing on page 80 WorkCentre 7120/7125 Multifunction Printer System Administrator Guide…

• Page 76: Selecting Print Mode Options

  You can specify the print mode that you want the printer to use for individual protocol types. In CentreWare IS, click Properties > Services > Printing > Print Mode. Under Print Mode, select Auto, HP-GL/2, PLCL 6/5e, or TIFF/JPEG from the drop-down list. Select PJL if necessary. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide…

• Page 77: Managing Banner Sheet Printing Options

  Click Banner Sheets, then click the down arrow and select Enabled or Disabled. Note: If banner page printing is disabled through CentreWare IS or the at the printer control panel, setting the print driver to print banner pages will have no effect. Click OK. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide…

• Page 78: Print Service Settings

  Sheet to print an identifying page after each print job, or Start Sheet and End Sheet to print both. • Banner Sheet Offset: Set whether or not to offset when banner sheets are output. Banner Sheet Tray: Select the tray to use for printing banner sheets. • WorkCentre 7120/7125 Multifunction Printer System Administrator Guide…

• Page 79: Configuring Media Print Service Settings

  14. Ensure that Paper Type is set to Envelope. 15. Under Paper Size, touch the desired envelope size. 16. Touch Save, touch Confirm, then touch Close twice. 17. The envelope tray is now ready for use. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide…

• Page 80: Unix, Linux, And As/400 Printing

  UNIX, Linux, and AS/400 Printing UNIX-based printing uses LPD/LPR port 515 or port 9100 to provide printer spooling and network print server functionality. Xerox printers can communicate using either protocol. Xerox Services for UNIX Systems (XSUS) XSUS is an application that allows you to manage and print to multiple printers in UNIX and Linux environments.

• Page 81: Installing Xsus

  Note: You must have root or superuser privileges to install XSUS. Download the latest Unix, Linux, or Sun Solaris software from the Support page of the Xerox website. This includes the following two .tgz files: Printer Model Package file which contains ppd files for all printer models. The file name is •…

• Page 82: Printing From A Linux Workstation

  Manual available from www.cups.org/documentation.php. Installing the Xerox PPD on the workstation The Xerox PPD for CUPS is available on the Xerox website. Download the file and follow the instructions that come with it. Download the latest Unix PPD from the Support page of the Xerox website.

• Page 83
  Printing Installing the WSCO and Setting up Print Queues For detailed instructions on installing the library and setting up print queues, refer to the installation instructions that are included with the library. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide…
• Page 84
  Printing WorkCentre 7120/7125 Multifunction Printer System Administrator Guide…
• Page 85
  Creating Copy Feature Presets on page 87 • Copy Control on page 88 • Original Size Defaults on page 89 • Reduce and Enlarge Presets on page 90 • Defining Custom Colors on page 91 WorkCentre 7120/7125 Multifunction Printer System Administrator Guide…

• Page 86: Copying

  Touch System Settings > Copy Service Settings. Touch Copy Defaults. Touch the desired setting. For copy setting details, see the User Guide. Touch Change Settings. Make the desired changes to the setting, then touch Save. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide…

• Page 87: Creating Copy Feature Presets

  At the printer control panel, press the Machine Status button, then touch the Tools tab. Touch System Settings > Copy Service Settings. Touch Preset Buttons. Touch a preset in the list, then touch Change Settings. Make the desired changes to the preset, then touch Save. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide…

• Page 88: Copy Control

  At the printer control panel, press the Machine Status button, then touch the Tools tab. Touch System Settings > Copy Service Settings. Touch Copy Control. Touch a setting in the list. Touch Change Settings. Make the desired changes, then touch Save. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide…

• Page 89: Original Size Defaults

  At the printer control panel, press the Machine Status button, then touch the Tools tab. Touch System Settings > Copy Service Settings. Touch Original Size Defaults. Touch an original size in the list. Touch Change Settings. Make the desired changes to the preset, then touch Save. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide…

• Page 90: Reduce And Enlarge Presets

  At the printer control panel, press the Machine Status button, then touch the Tools tab. Touch System Settings > Copy Service Settings. Touch Reduce/Enlarge Presets. Touch a preset in the list, then touch Change Settings. Make the desired changes to the preset, then touch Save. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide…

• Page 91: Defining Custom Colors

  Touch System Settings > Copy Service Settings. Touch Defining Custom Colors. Touch a custom color in the list, then touch Change Settings. Touch the arrows to increase or decrease the values for Yellow, Magenta, or Cyan, then touch Save. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide…

• Page 92
  Copying WorkCentre 7120/7125 Multifunction Printer System Administrator Guide…

• Page 93: Scanning

  Scanning to a User’s Home Folder on page 108 • Scanning to a USB Drive on page 109 • Job Flow Sheets on page 110 • Configuring the Printer for the Scan Utility on page 112 WorkCentre 7120/7125 Multifunction Printer System Administrator Guide…

• Page 94: Configuring General Scan Service Settings

  Credential to Access Destination setting, touch User Name Only, to only use the User Name for login, or Add Domain Name to use the user’s full login credential name, including the domain name. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide…

• Page 95: Scanning To A Folder On The Printer

  Touch Expiration Date for Files Stored in Folder. Touch On and select the number of days that files are kept before deletion, and the time that they are deleted on the last day. Touch Save. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide…

• Page 96
  Internet Fax to E-mail: Touch Enabled to allow users to forward files stored in folders using the email service. Quality/File Size for Retrieval: Select the quality and size that files will be compressed to • when retrieved from a folder. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide…

• Page 97: Scanning To An Email Address

  Split Send Method: Touch Split into Pages, or Split by Data Size to split a large email into multiple email messages. • Maximum Data Size per E-Mail: Specify the maximum size of an email that will be split when using the Split by Data Size method. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide…

• Page 98: Editing Default Email Settings

  Search Successful or Address Book (LDAP) Search Failure. 13. Next to Allow Guest Users to Edit «From:» Field, select Yes to allow users authenticated as a guest to edit the From field of an email. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide…

• Page 99: Managing The Email Address Book

  22. Next to Edit E-mail Recipients, select Enabled to allow users to edit the To, Cc, and Bcc fields of an email. 23. Click Apply. Managing the Email Address Book To manage the email address book, see Public Address Book on page 148. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide…

• Page 100: Network Scanning

  To specify how and where scanned images are stored, you must create a template. You can create, manage, and store multiple templates in a template pool repository on a network server. Xerox software, such as SMARTsend and ScanFlowStore, is designed to help you create and manage Network Scanning templates.

• Page 101: Configuring File Repository Settings

  Next to Host Name / IP Address & Port, type the appropriately formatted address and port number of your FTP server. Next to File Path, type the directory path of the folder beginning at the root of FTP services. Example: /directoryname/foldername. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide…

• Page 102
  The printer uses the system credentials to log into the file server. 10. Type the Login Name and Password if the system will be directly accessing the file server. 11. Click Apply. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide…
• Page 103
  Configure your web server, and ensure that HTTP/HTTPS services are running. POST requests and scanned data will be sent to the server to be processed by a CGI script. Note the IP address or host name of the web server. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide…
• Page 104
  Authenticated User and Domain: The authentication server validates the user credentials prepended by the domain name against the LDAP server. • Authenticated User: The authentication server validates the user credentials against the LDAP server. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide…

• Page 105: Configuring The Default Template

  Default Value field will be used Type a Default Value if the field is not editable. The Default Value is optional if the user may edit the field. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide…

• Page 106: Configuring Template Pool Repository Settings

  102. • SMB: on page 103 • HTTP or HTTPS: HTTP/HTTPS on page 103. The format for a directory path for FTP is /directory/directory, for SMB, the format is Note: directorydirectory. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide…

• Page 107: Updating The List Of Templates At The Control Panel

  Note: The format for a directory path for FTP is /directory/directory, while the format for a directory path for SMB is directorydirectory. Type a Response Timeout between 5 and 100 seconds. Click Apply. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide…

• Page 108: Scanning To A User’s Home Folder

  Select the directory structure that you want to use. 10. Next to Use Domain for Authenticated User select Enabled to use the user’s full login credential name, including the domain name. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide…

• Page 109: Scanning To A Usb Drive

  Purchase and install the USB Enablement Kit. See the instructions included with the kit for details. Enabling Store to USB In CentreWare IS, click Properties > Services > Store to USB > General. Next to Store to USB, select Enabled. Click Apply. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide…

• Page 110: Job Flow Sheets

  10. Refresh your browser and navigate back to the Job Flow Sheets page. 11. Click Display Job Flow Sheets List. 12. Select the sheet you just created and click Edit Job Flow Sheet. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide…

• Page 111
  Under Link Job Flow Sheet to Folder, next to Sheet Type, select the type of Job Flow Sheet hat you want to link to. Click Display Job Flow Sheets List. Select your Job Flow Sheet from the list, and click Link Job Flow Sheet to Folder. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide…

• Page 112: Configuring The Printer For The Scan Utility

  Configuring the Printer for the Scan Utility Xerox Scan Utility The Xerox Scan Utility (XSU) allows you to scan directly to your computer and helps you manage and distribute scanned image files. Before you can scan, you must create a template in the utility.

• Page 113
  This chapter includes: • Embedded Fax on page 114 • Server Fax on page 119 • Internet Fax on page 121 • LAN Fax on page 123 • Session Initiation Protocol Fax on page 124 WorkCentre 7120/7125 Multifunction Printer System Administrator Guide…

• Page 114: Faxing

  15. Type a password, then touch Save. 16. Touch Local Name and type the name of the printer if desired. 17. Touch Company Logo and type the name of your company if desired. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide…

• Page 115
  Reduce 8.5 x 11” Original to A4: Touch Yes to resize letter size documents to A4 when the Reduce/Enlarge setting is set to Auto% on the Layout Adjustment screen. • Pseudo-Photo Gradation Mode: Touch Error Diffusion or Dither. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide…

• Page 116: Setting Fax Defaults

  Send as Email: Forward the fax to an email recipient as an attachment • • FTP transfer: File the fax to an FTP repository SMB transfer: File the fax to an SMB repository • WorkCentre 7120/7125 Multifunction Printer System Administrator Guide…

• Page 117: Reduce/Enlarge Presets

  Change the following settings as necessary: • Preset %: Specify the preset magnification values to appear in the Layout Adjustment Screen. Variable %: Specify the default magnification value to appear in the Layout Adjustment Screen. • WorkCentre 7120/7125 Multifunction Printer System Administrator Guide…

• Page 118: Original Size Defaults

  You can configure a confirmation sheet to notify users if a fax transmission was not successful. In CentreWare IS, click Properties > Services > Fax > Defaults. Next to Confirmation Sheet, select Errors Only. Click Apply. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide…

• Page 119: Server Fax

  Next to File Path, type in the full path to the root location of the fax repository. For example: /(directory name)/(directory name). Type the user account and password in the Login Name and Password fields. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide…

• Page 120: Server Fax Confirmation Report And Job Log

  Next to Job Log, select User Name or Domain if you want this information to display on the Job Log. The Job Log is filed in the fax repository with the fax job. Click Apply. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide…

• Page 121: Internet Fax

  Settings > E-Mail Control) is set to On, you can select Delivery Receipts to print a delivery confirmation report, or select Read Receipts to confirm that the Internet fax was received and processed. The destination machine must support DSN or MDN. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide…

• Page 122: Internet Fax Defaults Settings

  LDAP directory. To configure LDAP settings, see LDAP on page 33. To add Internet fax addresses to the Address book, see Public Address Book on page 148. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide…

• Page 123: Lan Fax

  Local Area Network (LAN) Fax allows you to send a fax from the print driver on your computer to a fax machine over a telephone line. Users select the Fax option from their print driver. For details about using or configuring LAN Fax, see the driver help. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide…

• Page 124: Session Initiation Protocol Fax

  10. Next to Server Type, select Standard or Cisco. 11. Under Secondary SIP Proxy Server Setup, type information about your secondary proxy server. 12. Under Primary SIP Proxy Registrar Server Setup, type information about your secondary proxy server. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide…

• Page 125
  To set SIP fax line names and other fax settings, see: • Configuring Fax Settings on page 114 • Setting Fax Defaults on page 116 • Setting Incoming Fax Options on page 116 WorkCentre 7120/7125 Multifunction Printer System Administrator Guide…
• Page 126
  Faxing WorkCentre 7120/7125 Multifunction Printer System Administrator Guide…

• Page 127: Accounting

  • Network Accounting on page 133 • Configuring Accounting Login Screen Settings on page 134 • Accounting and Billing Device Settings on page 135 • Enabling Accounting in Print Drivers on page 136 WorkCentre 7120/7125 Multifunction Printer System Administrator Guide…

• Page 128: Local Accounting

  If the printer is set to print a scan confirmation report or an Internet Fax acknowledgement report, these documents are counted towards the user’s limit. 16. Under User Role, select System Administrator, Account Administrator, or User. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide…

• Page 129: Resetting Access And Usage Limits For All Users

  In CentreWare IS, click Properties > Accounting > Accounting Configuration. Click Next. Next to All User Accounts click Edit. Select Reset next to Reset All Feature Access, Reset Total Impressions, or Reset All Account Limits as necessary. Click Apply. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide…

• Page 130: Xerox Standard Accounting

  Xerox Standard Accounting Xerox Standard Accounting (XSA) tracks the number of copy, print, scan, and fax jobs for each user. You can set limits to restrict the total number of jobs by type that a user can produce. You can then generate reports listing usage data for individual users and groups.

• Page 131: Creating A Group Account

  You must create a group account before creating new user accounts. In CentreWare IS, click Properties > Accounting > Xerox Standard Accounting > Group Accounts. Under Group Accounts, type an Account ID using up to 12 digits, then type an Account Name using up to 32 alphanumeric characters for the new group account.

• Page 132: Maximum Usage Limits

  Resetting Usage Limits In CentreWare IS, click Properties > Accounting > Xerox Standard Accounting > Report and Reset. To reset all usage data to 0, click Reset Usage Data. Click OK to acknowledge the confirmation message.

• Page 133: Network Accounting

  The job log information can be compiled at the accounting server and formatted into reports. Before you begin: • Install and configure Xerox certified network accounting software on your network. Refer to the manufacturer’s instructions for help. • Test communication between the accounting server and the printer. To do this, open a Web browser, type the IP Address of the printer in the address bar, then press Enter.

• Page 134: Configuring Accounting Login Screen Settings

  If you have configured Network Accounting, next to Mask Account ID, select Hide to display user ID characters as asterisks. Click Apply. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide…

• Page 135: Accounting And Billing Device Settings

  Charge Print Jobs: Touch Charge by Card Number to track charges by card number. • • Track with Cumulative Device: Touch the type of device. Scan Ahead for Copy Job: Touch Enabled to scan ahead for a copy job. • WorkCentre 7120/7125 Multifunction Printer System Administrator Guide…

• Page 136: Enabling Accounting In Print Drivers

  From the Start menu select Printers and Faxes. Right-click the printer in the list, and select Properties > Configuration > Accounting. From the Accounting System drop-down menu, select Xerox Standard Accounting or Auditron, or Xerox Network Accounting. Select Always Prompt if you want users to type their User ID and Account ID each time they print.

• Page 137: Administrator Tools

  Customizing Printer Contact Information on page 151 • Updating the Printer Software on page 152 • Date and Time Settings on page 153 • Watermarks and Annotations on page 154 • Memory Settings on page 156 WorkCentre 7120/7125 Multifunction Printer System Administrator Guide…

• Page 138: Monitoring Alerts And Status

  Read Alerts. Under Billing Administrator E-mail Addresses, type in the email addresses of the administrator(s). Under Send Alert, set alerts to report billing meter reads and registration cancellation to the Xerox server. Click Apply. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide…

• Page 139: Setting Up Supplies Data Alerts

  In CentreWare IS, click Properties > General Setup > Alert Notification > Supplies Data Sent Alerts. Under Supplies Administrator E-mail Addresses, type in the email addresses of the email recipients. Under Send Alert, set alert to send notification of registration cancellation to the Xerox server. Click Apply. WorkCentre 7120/7125 Multifunction Printer…

• Page 140: Configuring Stored File Settings

  (0-12). A passcode is required when Secure Print or Private Charge Print files are stored or printed. Print Order for All Selected Files: Specify the order that files will be printed when a user • prints all stored files. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide…

• Page 141: Energy Saving Settings

  Next to Time to Low Power Mode, type the number of minutes (1-240) that the printer can be inactive until going into Low Power Mode. Next to Time to Sleep Mode, type the number of minutes (1-240) that the printer can be inactive until going into Sleep Mode. Click Apply. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide…

• Page 142: Touch Screen Settings

  Multiple Recipients to require users to retype recipient addresses when sending an internet fax. • Customize Keyboard Button: Customize the touchscreen keyboard button in the lower right corner. The default text is .com. Touch Save. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide…

• Page 143: Taking The Printer Offline

  Using Software Resets to restart the printer is faster and wastes less consumables than turning the printer on and off. • Restarting the printer can take up to five minutes. You can not access CentreWare IS during this time. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide…

• Page 144: Smart Esolutions And Billing Information

  SMart eSolutions is not available in all countries. Refer to your Xerox Representative for further information. Before you begin: • Create an account on Xerox.com to receive your meter read information. To create a new account see www.xerox.com/meterreads. • Ensure SNMP and TCP/IP are enabled.

• Page 145: View Usage And Billing Information

  Note: If the button is unavailable, register the printer for SMart eSolutions. To send diagnostic information to Xerox and start an online troubleshooting session, click Start an Online Troubleshooting Session at www.xerox.com. If the button is unavailable, register the printer for SMart eSolutions.

• Page 146: Billing Information

  The Billing Information page displays the count of pages printed or generated in black and white or color for billing purposes. In CentreWare IS, click Status > Billing and Counters > Billing Information. The list of pages printed or generated by printer displays. Click Refresh to update the page. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide…

• Page 147: Cloning

  This procedure will cause the printer to restart and will be unavailable over the network for several minutes. In CentreWare IS, click Properties > General Setup > Cloning. Under Install Clone File, click Browse and navigate to your clone file. Click Install. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide…

• Page 148: Address Books

  To download a.csv file with headings only (no sample data): In CentreWare IS, click the Address Book tab. Under Management, click Export File with Column Heading only. Click Download in CSV format. Save the file to your computer. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide…

• Page 149: Lan Fax Address Book

  To delete all names Under Management, click Delete All Names. Click OK. LAN Fax Address Book The LAN Fax feature has a separate directory for storing and managing addresses. For details, see the print driver help. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide…

• Page 150: Font Management Utility

  The CentreWare Font Management Utility allows you to manage fonts on one or more printers on your network. Note: The Xerox CentreWare Font Management utility is available on the Xerox website at www.xerox.com/office/WC7120 7125drivers. You use the utility to download soft fonts to your printer, such as your company’s branded fonts or unicode fonts needed to support multiple languages.

• Page 151: Customizing Printer Contact Information

  To add your own custom information: In CentreWare IS, click the Support tab. Click the Change Settings. Update the fields with your desired information and click Save. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide…

• Page 152: Updating The Printer Software

  Administrator Tools Updating the Printer Software When Xerox releases a new version of printer software or firmware, you can update your printer to incorporate the new fixes and improvements. Updating the Software Before you begin • Determine the current software version of your printer.

• Page 153: Date And Time Settings

  Energy Saver Timers: Set the energy saver to low power and sleep mode duration. • Time Zone: Set the time difference from GMT. • Daylight Savings: Set the daylight savings time, if necessary. During daylight savings, the printer automatically increments the clock forward by one hour. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide…

• Page 154: Watermarks And Annotations

  Under Apply Layout Template to Copy / Print Jobs, click Change Settings to apply the template to the watermark string using one of the available types of print jobs. Next to Apply Layout Template, select Enabled to apply the layout template. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide…

• Page 155
  Administrator Tools Under Layout Template List, select one of the preset templates from the list. Click Apply. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide…

• Page 156: Memory Settings

  You can increase performance by allocating memory away from ports that are not being used, or allocate more memory to more heavily used ports. In CentreWare IS, click Properties > General Setup > Memory Settings. Under Memory Settings, specify memory allocation and spooling behavior. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide…

• Page 157: Customization And Expansion

  Customization and Expansion This chapter includes: • Xerox Extensible Interface Platform (EIP) on page 158 • Auxiliary Interface Kit on page 160 WorkCentre 7120/7125 Multifunction Printer System Administrator Guide…

• Page 158: Xerox Extensible Interface Platform (Eip)

  Enabling Extensible Services Before you begin: • Get the customer service installation file from your local Xerox representative, and copy it to your computer. Note the location of the file. • Ensure that a digital certificate is installed on the printer. For details, see…

• Page 159
  Next to Proxy Setup, select Same Proxy for All Protocols to use the same settings for HTTP and HTTPS. Select Different Proxy for Each Protocol to enter separate server addresses for HTTP and HTTPS. Type your HTTP and HTTPS server address and port number. Click Apply. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide…

• Page 160: Auxiliary Interface Kit

  To configure Accounting/Billing Device settings, see Accounting and Billing Device Settings page 135. To configure accounting, see Accounting on page 127. To configure authentication, see Local Authentication on page 49. WorkCentre 7120/7125 Multifunction Printer System Administrator Guide…

Contents

1 Introduction

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Configuration Steps . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

More Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

2 Initial Setup

Physical Connection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14 Initial Setup at the Control Panel. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

The Installation Wizard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15 Configuration Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15 System Administrator Access at the Control Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15 Locking or Unlocking the Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15 Manually Setting the Printer’s Ethernet Interface Speed . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16 Assigning a Network Address . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Initial Setup in CentreWare IS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Accessing CentreWare IS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17 Locking or Unlocking the Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17 Changing the System Administrator Password. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17 Accessing the Configuration Report. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18 Using the Configuration Overview Page. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18 Assigning a Name and Location to the Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Enabling Services and Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Enabling Services and Options at the Control Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19 Enabling Services and Options in CentreWare IS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19 Viewing Services and Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19 Initialization USB Flash Drive. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

3 Network Configuration

TCP/IP. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Enabling TCP/IP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22 Configuring TCP/IP Settings at the Control Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22 Configuring TCP/IP Settings in CentreWare IS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

SNMP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

Enabling SNMP. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26 Configuring SNMP. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26 Editing SNMP v1/v2c Properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26 Editing SNMP v3 Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27 SNMP Advanced Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

LPD . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Enabling LPD . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29 Configuring LPD . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Contents

Raw TCP/IP Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Enabling Port 9100 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30 Configuring Port 9100 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

SMTP. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31 Configuring SMTP Server Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31 LDAP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

Configuring LDAP/LDAPS Server Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33 Defining User Mappings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34 Configuring Filters for LDAP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

POP3 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36 HTTP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

Enabling HTTP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37 Configuring HTTP Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

Proxy Server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38 NetWare. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39

Enabling NetWare . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39 Configuring NetWare Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39

Microsoft Networking. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41

Enabling Microsoft Networking . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41 Configuring Microsoft Networking . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41 Configuring WINS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41

IPP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

Enabling IPP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42 Configuring IPP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

WebDAV. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43

Enabling WebDAV . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43 Configuring WebDAV . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43

WSD. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44

Enabling WSD . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44 Configuring WSD . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44

FTP. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45 Enabling and Configuring FTP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45

4 Security

Setting up Access Rights . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48

Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48 Local Authentication. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49 Network Authentication . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50 Authentication Using a Card Reader System . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51

Controlling Access to Tools and Features. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54

Controlling Access for All Users . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54 Controlling Access for a Group of Users . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54

Contents

Digital Certificates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56

Installing a Digital Certificate . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56 Managing Certificates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57 Certificate Revocation Retrieval Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58

Secure HTTP and SSL/TLS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59 Configuring Secure HTTP and SSL/TLS Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59 S/MIME . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60 Configuring S/MIME Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60 IPsec . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61 Configuring IPSec . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61 802.1X . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62 Configuring 802.1X . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62 FIPS140-2 Data Encryption . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64 Overwriting Image Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65

Manually Deleting Image Data. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65 Scheduling Routine Deletion of Image Data. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65

IP Filtering . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67 Creating an IP Filter Rule. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67 Audit Log . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68

Enabling Audit Log . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68 Saving an Audit Log . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68 Interpreting the Audit Log . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68

PDF and XPS Signatures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70 Address Book Security . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71 Restricting Access to Job Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72

Hiding or Password Protecting Completed Job Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72 Hiding Active Job Information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72

Hiding or Displaying Network Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73

5 Printing

Selecting Print Mode Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76 Managing Banner Sheet Printing Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77

Enabling Banner Sheet Printing in CentreWare IS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77 Enabling Banner Sheet Printing at the Control Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77 Enabling Banner Sheet Printing in the Printer Driver. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77

Print Service Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78

Configuring Print Service Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78 Configuring Media Print Service Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79 Configuring the Envelope Tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79

UNIX, Linux, and AS/400 Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80

Xerox Services for UNIX Systems (XSUS) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80 Supported Printing Models . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80 Installing XSUS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81 Printing from a Linux Workstation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82 AS/400 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82

Contents

6 Copying

Specifying Default Copy Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86

Creating Copy Feature Presets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87

Copy Control. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88

Original Size Defaults. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89

Reduce and Enlarge Presets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90

Defining Custom Colors. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91

7 Scanning

Configuring General Scan Service Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94

Setting Scan Defaults. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94 Setting Scan to PC Defaults . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94

Scanning to a Folder on the Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95 Managing Folders and Scanned Files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95 Scanning to an Email Address . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97

Configuring Email Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97 Editing Default Email Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98 Managing the Email Address Book. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99

Network Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100

Enabling Network Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100 Configuring Network Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100 Configuring File Repository Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101 Configuring the Default Template . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 105 Configuring Template Pool Repository Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106 Updating the List of Templates at the Control Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107 Configuring a Validation Server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107

Scanning to a User’s Home Folder. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108 Configuring Scan to Home . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108 Scanning to a USB Drive . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 109 Enabling Store to USB . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 109 Job Flow Sheets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110

Create a Folder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110 Create a Job Flow Sheet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110

Configuring the Printer for the Scan Utility. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112

Xerox Scan Utility . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112 Network Scan Utility 3 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112

Contents

8 Faxing

Embedded Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114

Enabling Embedded Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114

Configuring Fax Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114

Setting Fax Defaults . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 116

Setting Incoming Fax Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 116

Reduce/Enlarge Presets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 117

Original Size Defaults . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 118

Fax Confirmation Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 118

Server Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 119

Enabling Server Fax. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 119

Configure a Server Fax Filing Repository . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 119

Server Fax Confirmation Report and Job Log . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 120

Internet Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121

Configuring Internet Fax Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121

Internet Fax Defaults Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122

Internet Fax Addresses . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122

LAN Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 123

Session Initiation Protocol Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 124

Enabling SIP Fax at the Control Panel. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 124

9 Accounting

Local Accounting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 128

Configuring Local Accounting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 128 Resetting Access and Usage Limits for All Users . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 129

Xerox Standard Accounting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 130

Configuring Xerox Standard Accounting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 130 Creating a Group Account. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 131 Creating a New User Account and Setting Usage Limits. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 131 Maximum Usage Limits . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 132 Resetting Usage Limits. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 132 Printing a Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 132

Network Accounting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 133 Enabling and Configuring Network Accounting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 133 Configuring Accounting Login Screen Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 134 Accounting and Billing Device Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 135 Enabling Accounting in Print Drivers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 136

10 Administrator Tools

Monitoring Alerts and Status. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 138

Setting Up Job Completion Alerts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 138

Setting Up Machine Status Alerts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 138

Setting Up Billing Meter Read Alerts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 138

Setting Up Supplies Data Alerts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 139

Configuring Stored File Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 140

Contents

Energy Saving Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 141

Touch Screen Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 142

Setting Default Touch Screen Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 142

Taking the Printer Offline . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 143

SMart eSolutions and Billing Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 144

SMart eSolutions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 144

View Usage and Billing Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 145

Cloning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 147

Saving Your Printer Settings to a Clone File. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 147

Installing a Clone File . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 147

Address Books. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 148

Public Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 148

LAN Fax Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 149

Font Management Utility . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 150

Customizing Printer Contact Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 151

Updating the Printer Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 152

Updating the Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 152

Date and Time Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 153

Watermarks and Annotations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 154

Watermarks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 154

Universal Unique ID . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 154

Forced Annotations. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 154

Memory Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 156

11 Customization and Expansion

Xerox Extensible Interface Platform (EIP) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 158

Enabling Extensible Services. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 158

Auxiliary Interface Kit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 160

Introduction

Overview

This guide is designed for a system administrator with network administrator rights who

has knowledge of networking concepts as well as experience creating and managing network user accounts.

This guide will help you install, configure, and manage the printer on a network. Notes:

•Network features are not available if you are connected over USB.

•Embedded fax features are not available for all printer models.

Configuration Steps

When configuring the printer for the first time, Xerox suggests that you follow these steps in this order:

1.Connect an Ethernet cable from your printer to the network.

2.Confirm that your printer is recognized on your network. By default, the printer is configured to receive an IP address from a DHCP server over a TCP/IP network. If you have another type of network, or want to assign a static IP address, see Enabling TCP/IP on page 22.

3.Provide basic information such as your location, time zone, and date and time preferences, by completing the Installation Wizard. For details, see The Installation Wizard on page 15.

4.Print a Configuration Report listing the printer’s current configuration. Review the report and locate the printer’s IP address. For details, see Configuration Report on page 15.

5.Open a Web browser and type the IP address of your printer to access CentreWare Internet Services (CentreWare IS). CentreWare IS is administration and configuration software installed on the printer’s embedded Web server. For more information see Accessing CentreWare IS on

page 17.

Note: Most configuration settings are located on the Properties tab in CentreWare IS. If your printer is locked, you must log in as the system administrator. For details, see Accessing CentreWare IS on page 17.

6.Print the configuration checklist. The Configuration Checklist lists provides space for you to write down important information as you go through the configuration process. Use it to record information about your network settings, including passwords, network paths, and server addresses. For details, see Accessing the Configuration Report on page 18.

7.Configure Authentication. For details, see Setting up Access Rights on page 48.

8.Configure Security. For details, see Security on page 47.

9.Enable services in CentreWare IS. For details, see Enabling Services and Options on page 19.

10.Configure Print, Scan, and Fax features. For details, see Printing on page 75, Scanning on page 93, and Faxing on page 113.

11.Configure Accounting. For details, see Accounting on page 127.

Introduction

More Information

See the following links for more information about your printer.

This chapter includes:

•Physical Connection on page 14

•Initial Setup at the Control Panel on page 15

•Initial Setup in CentreWare IS on page 17

•Enabling Services and Options on page 19

Initial Setup

Physical Connection

To connect your printer:

1.Connect the power cable to the printer, and plug it into an electrical outlet.

2.Connect one end of a Category 5 or better Ethernet cable to the Ethernet port in the back of the printer. Connect the other end of the cable to a correctly configured network port.

3.If you have purchased and installed the Fax Hardware Kit, connect the printer to a correctly configured telephone line.

4.Turn the printer on.

Initial Setup

Initial Setup at the Control Panel

The Installation Wizard

The first time the printer is turned on, the Installation Wizard starts. The wizard prompts you with a series of questions to help you configure basic settings for your printer. You are prompted to:

•Select tools access setting.

•Select units of measurement.

•Select your local time zone.

•Select NTP Settings (optional).

•Set the current date and time.

•Configure Security, Email, LDAP and FAX (optional).

Configuration Report

After you complete the installation wizard, you can print a Configuration Report. The Configuration Report lists the printer’s current settings. For details, see Accessing the Configuration Report on page 18.

System Administrator Access at the Control Panel

To configure the printer from the control panel, press the Machine Status button, then touch the Tools tab. If the printer is locked, log in as the system administrator.

To log in as a system administrator:

1.At the printer control panel, press the Log In/Out button.

2.Type admin and touch Next.

3.Type the administrator passcode and touch Enter. The default password is 1111.

Locking or Unlocking the Printer

To lock or unlock the printer:

1.At the printer control panel, press Machine Status and touch the Tools tab

2.Touch Authentication / Security Settings > System Administrator Settings > System Administrators Login ID.

3.Touch On to lock the printer or Off to unlock, then touch Save.

Initial Setup

Manually Setting the Printer’s Ethernet Interface Speed

The printer’s Ethernet interface automatically detects the speed of your network. If your network is connected to another auto-sensing device, such as a hub, the hub may not detect the correct speed. Refer to the configuration page to make sure the printer has detected the correct speed of your network. To view the configuration page, see Accessing the Configuration Report on page 18.

To manually set the speed of the printer’s Ethernet interface:

1.At the printer control panel, press the Machine Status button, then touch the Tools tab.

2.Touch System Settings > Connectivity & Network Setup > Protocol Settings.

3.Touch Ethernet Rated Speed and touch Change Settings.

4.Select the Speed to match the speed set on your hub or switch.

5.Touch Save, then touch Close.

Assigning a Network Address

By default, the printer automatically acquires a network address from a DHCP server. To assign a static IP address, configure DNS server settings, or configure other TCP/IP settings, see TCP/IP on page 22.

Initial Setup

Initial Setup in CentreWare IS

CentreWare IS is an application on the printer’s embedded Web server that allows you to configure and administer the printer from a Web browser on any computer.

Accessing CentreWare IS

Before you begin:

•TCP/IP and HTTP must be enabled to access CentreWare IS. If you disable either of these services, you must enable them at the printer before you can access CentreWare IS. For details, see Accessing CentreWare IS on page 17.

•Refer to the Configuration Report to determine your printer’s IP address.

To access CentreWare IS:

At your computer, open a Web browser, type the printer’s IP address in the address field, then press

Enter or Return. Notes:

•If your printer is locked, type the system administrator user name and password to access the Properties tab. The administrator user name is admin and the default password is 1111.

•To see the IP address of the printer, press the Machine Status button on the control panel.

Locking or Unlocking the Printer

To lock or unlock the printer:

1.At the printer control panel, press Machine Status and touch the Tools tab

2.Touch Authentication / Security Settings > System Administrator Settings > System Administrators Login ID.

3.Touch On to lock the printer or Off to unlock, then touch Save.

Changing the System Administrator Password

Xerox recommends that you change the default system administrator password after you configure the printer for security. Be sure to store the password in a secure location.

To change the administrator password:

1.In CentreWare IS, click Properties > Security > System Administrator Settings.

2.Next to Administrator’s Passcode, type the new password

3.Retype the password to verify.

4.Change the Administrator’s Login ID or the allowed maximum number of login attempts if desired.

5.Click Apply.

Initial Setup

Accessing the Configuration Report

The Configuration Report lists the printer’s current settings. By default, a Configuration Report prints at startup.

Printing the Configuration Report.

1.At the printer control panel, press the Machine Status button and touch the Machine Information tab.

2.Touch Print Reports.

3.Touch Printer Reports.

4.Touch Configuration Report and press the Start button.

Using the Configuration Overview Page

The Configuration Overview page provides shortcuts to commonly accessed pages under the Properties tab.

To access the Configuration Overview page, click Properties > Configuration Overview.

Assigning a Name and Location to the Printer

The Description page provides a place to assign a name and location to the printer for future reference.

To assign a name and location:

1.In CentreWare IS, click Properties > Description.

2.Next to Machine Name, type a name for the printer.

3.Next to Location, type the location of the printer.

4.Type the printer’s email address and administrator contact information in the provided fields if desired.

5.Click Apply.

Initial Setup

Enabling Services and Options

Some services and options must be enabled before they can be used. To enable these special services and options, use either the control panel or CenterWare IS.

Enabling Services and Options at the Control Panel

1.At the printer control panel, press the Machine Status button, then touch the Tools tab

2.Touch System Settings > Common Service Settings > Maintenance.

3.Touch Software Options.

4.Touch Keyboard.

5.Type the code and touch Save.

Enabling Services and Options in CentreWare IS

1.In CentreWare IS, click Properties > Security > Feature Enablement.

2.Type the Unique Function Code.

3.Click Apply.

4.Touch Reboot.

Viewing Services and Options

To see which services and options are enabled or installed:

1.At the printer control panel, press the Machine Status button, then touch the Machine Information tab.

2.Touch Machine Configuration.

Initialization USB Flash Drive

When installing your printer, a Xerox Representative initializes the printer using a USB Flash drive that contains configuration software. After installation, the representative stores the drive in a holder inside of Tray 1.

This chapter includes:

•TCP/IP on page 22

•SNMP on page 26

•LPD on page 29

•Raw TCP/IP Printing on page 30

•SMTP on page 31

•LDAP on page 33

•POP3 on page 36

•HTTP on page 37

•Proxy Server on page 38

•NetWare on page 39

•Microsoft Networking on page 41

•IPP on page 42

•WebDAV on page 43

•WSD on page 44

•FTP on page 45

Network Configuration

TCP/IP

Transmission Control Protocol (TCP) and Internet Protocol (IP) are a two protocols within the Internet Protocol Suite. IP manages the transmission of messages from computer to computer while TCP manages the actual end-to-end connections.

Note: You can configure IPv4 settings at the printer control panel or through CentreWare IS. You can only configure IPv6 through CentreWare IS.

Enabling TCP/IP

Note: By default, TCP/IP is enabled. If you disable TCP/IP, you must enable it at the printer control panel before you can access CentreWare IS.

1.At the printer control panel, press the Machine Status button, then touch the Tools tab.

2.Touch Connectivity and Network Setup > Protocol Settings.

3.Touch TCP/IP — IP Mode, then touch Change Settings.

4.Touch IPv4 Mode, IPv6, or Dual Stack to enable both IPv4 and IPv6.

5.Touch Save.

Configuring TCP/IP Settings at the Control Panel

Manually Configuring an IPv4 Network Address

1.At the printer control panel, press the Machine Status button, then touch the Tools tab.

2.Touch Connectivity and Network Setup > Protocol Settings.

3.Touch IPv4 — IP Address Resolution, and touch Change Settings.

4.Touch Static, then touch Save.

5.Touch IPv4 — IP Address, and touch Change Settings.

6.Type the static IP address using the touch-screen keypad, and touch Save.

7.Touch IPv4 — Subnet Mask, and touch Change Settings.

8.Type the subnet mask using the touch-screen keypad, and touch Save.

9.Touch IPv4 — Gateway Mask, and touch Change Settings.

10.Type the gateway mask using the touch-screen keypad, and touch Save.

Manually Configuring an IPv6 Network Address

1.At the printer control panel, press the Machine Status button, then touch the Tools tab.

2.Touch Connectivity and Network Setup > Protocol Settings.

3.Touch IPv6 Address Manual Configuration, then touch Change Settings.

4.Touch Enabled, then touch Save.

5.Touch Manually Configured IPv6 Address, then touch Change Settings.

6.Type the static IP address using the touch-screen keypad, and touch Save.

7.Touch Manually Configured IPv6 Address Prefix, and touch Change Settings.

Network Configuration

8.Type the prefix using the touch-screen keypad, and touch Save.

9.Touch Manually Configured IPv6 Address Gateway, and touch Change Settings.

10.Type the gateway using the touch-screen keypad, and touch Save.

Configuring IPv4 Dynamic Address Settings

1.At the printer control panel, press the Machine Status button, then touch the Tools tab.

2.Touch Connectivity and Network Setup > Protocol Settings.

3.Touch IPv4 — IP Address Resolution, and touch Change Settings.

4.Touch DHCP, DHCP/Autonet, BOOTP, or RARP, then touch Save.

Configuring IPv6 Dynamic Address Settings

1.At the printer control panel, press the Machine Status button, then touch the Tools tab.

2.Touch Connectivity and Network Setup > Protocol Settings.

3.Touch IPv6 Address Manual Configuration, and touch Change Settings.

4.Touch Disabled, then touch Save.

5.Touch Automatically Configured IPv6 Address, then touch Change Settings to see the acquired IPv6 address information.

Configuring DNS/DDNS Settings

Domain Name System (DNS) and Dynamic Domain Name System (DDNS) is a system that maps host names to IP addresses.

1.At the printer control panel, press the Machine Status button, then touch the Tools tab.

2.Touch Connectivity and Network Setup > Protocol Settings.

3.Touch IPv4 DNS Server Settings, or IPv6 DNS Server Settings, then touch Change Settings.

4.To allow your DHCP server to provide the DNS server address, touch Get IP Address from DHCP. Touch Enabled, then touch Save.

5.To manually provide the DNS server address, touch DNS Server IP Address. Type the DNS server address, then touch Save.

Configuring TCP/IP Settings in CentreWare IS

If your printer has a valid network address, you can configure TCP/IP settings in CentreWare IS.

Network Configuration

Configuring Settings for IPv4

IPv4 can be used in addition to or in place of IPv6. If both protocols are disabled, you cannot access CentreWare IS.

1.In CentreWare IS, click Properties > Connectivity > Protocols > TCP/IP.

2.IPv4 is enabled by default.

CAUTION: If both IPv4 and IPv6 are disabled, you cannot access CentreWare IS. You must re-enable TCP/IP at the printer control panel before you can access CentreWare IS. Disabling TCP/IP or changing the IP address also disables any dependant protocols.

3.Type a unique Host Name for your printer.

4.Select the desired method for obtaining a dynamic IP address from the IP Address Resolution drop-down menu, or select Static to define a static IP address.

5.If you select Static, type the IP Address, Subnet Mask, and Gateway Address in the appropriate fields.

Notes:

•If you select BOOTP or DHCP, you cannot change the IP address, Subnet Mask, or default gateway.

•If RARP address resolution mode is selected, you cannot change the IP address.

6.Type a valid Domain Name.

DNS Configuration for IPv4

1.Next to Obtain DNS Server Address Automatically, select the Enabled check box to allow your DHCP server to provide the DNS server address. Clear the check box to manually provide the DNS server address, and type an IP address for the Preferred DNS Server, Alternate DNS Server 1, and Alternate DNS Server 2 in the appropriate fields.

Note: If DHCP or BOOTP is the IP Address Resolution setting, you cannot change the Domain Name, Primary DNS Server, Alternate DNS Server 1, and Alternate DNS Server 2 settings.

2.Next to Dynamic DNS Registration (DDNS), select Enabled to register the printer’s host name in the DNS server. Select Overwrite if you want to overwrite existing entries in the DNS server. Note: If your DNS Server does not support dynamic updates, you do not need to enable DDNS.

3.Next to Generate Domain Search List Automatically, select Enabled if you want the printer to generate a list of search domains. Type the domain names if the option is disabled.

4.Next to Connection Time-Out, type the time allowed until the printer stops attempting to connect to the server.

5.Next to Release IP Address, select Enabled if you want the printer to release its IP address when it restarts.

Zero-Configuration Networking

1.If the printer cannot connect to a DHCP server to obtain an IP address, select Self Assigned Address to allow the printer to assign itself a Link-Local address. Link-Local addresses are between 169.254.0.0 and 169.254.255.255.

2.Click Apply.

Network Configuration

Configuring Settings for IPv6

IPv6 hosts can automatically configure themselves when connected to a routed IPv6 network using the Internet Control Message Protocol Version 6 (ICMPv6). ICMPv6 performs error reporting for IP along with other diagnostic functions. When first connected to a network, a host sends a link-local multicast router solicitation request for its configuration parameters. If suitably configured, routers respond to this request with a router advertisement packet containing network-layer

configuration parameters.

Note: IPv6 is optional and may be used in addition to or in place of IPv4. If both protocols are disabled, you cannot access CentreWare IS.

1.In CentreWare IS, click Properties > Connectivity > Protocols > TCP/IP.

2.Under IP Mode, select IPv6, or select Dual Stack to use both IPv4 and IPv6. By default, IPv6 is disabled.

CAUTION: If both IPv4 and IPv6 are disabled, you cannot access CentreWare IS. You must re-enable TCP/IP at the printer control panel before you can access CentreWare IS. Disabling TCP/IP or changing the IP address also disables any dependant protocols.

Notes:

•The host name is the same for IPv4 and IPv6. If you change the host name for IPv6, the host name changes for IPv4 as well.

•Enabling or disabling IPv6 will restart the printer when you click Apply.

3.Next to Enable Manual Address, select Enabled if you want to manually assign an address. Type the IP Address and Gateway Address.

4.Next to Get IP Address from DHCP, select Enabled to allow your DHCP server to assign an IP address to the printer.

5.Type the required Domain Name.

DNS Configuration for IPv6

1.Next to Obtain IPv6 DNS Server Address Automatically, select Enabled to allow the DHCP server to provide the DNS server address.

2.Type an IP address for the Preferred DNS Server, Alternate DNS Server 1, and Alternate DNS Server 2.

3.Next to Dynamic DNS Registration, select Enabled to enable, select Overwrite to replace the existing DNS entry.

4.Next to Generate Domain Search List Automatically, select Enabled to enable.

5.Type Domain Name 1, 2 and 3.

6.Enter the number of seconds until Connection Time-Out.

Network Configuration

SNMP

Simple Network Management Protocol (SNMP) is used in network management systems to monitor network-attached devices for conditions that require administrative attention. It consists of a set of standards for network management including an application layer, a database schema, and a set of data objects. Agents, or software modules, reside in the printer’s SNMPv3 engine. A manager is an SNMPv3 management application such as OpenView, that is used to monitor and configure devices on the network. The agent responds to read (GET) and write (SET) requests from the manager and can also generate alert messages, or Traps, based on certain events.

SNMP settings can be configured in CentreWare IS. You can also enable or disable Authentication Failure Generic Traps on the printer. SNMPv3 can be enabled to create an encrypted channel for secure printer management.

Enabling SNMP

1.In CentreWare IS, click Properties > Connectivity > Port Settings.

2.Next to SNMP, select Enabled.

3.Select UDP and IPX to enable these transport protocols if necessary.

Configuring SNMP

1.In CentreWare IS, click Properties > Connectivity > Protocols > SNMP Configuration.

2.Under SNMP Properties, select Enable SNMP v1/v2c Protocols, or Enable SNMP v3 Protocol, then click Apply.

Note: You must click Apply to save your settings or the protocol will remain disabled.

3.Under Authentication Failure Generic Traps, select Enabled if you want the printer to generate a trap for every SNMP request that is received by the printer that contains an invalid community name.

4.Click Apply. For details, see SNMP Advanced Settings on page 27.

Editing SNMP v1/v2c Properties

Note: Xerox recommends that you change the SNMP v1/v2c public and private community names from the default values for security purposes.

1.In CentreWare IS, click Properties > Connectivity > Protocols > SNMP Configuration.

2.Under SNMP Properties, click Edit SNMP v1/v2c Properties.

3.Type a name up to 256 characters for the Community Name (Read Only) or use the default value of public. GET returns the password for the SNMP GET requests to the printer. Applications obtaining information from the printer using SNMP, such as CentreWare IS, use this password.

Network Configuration

4.Type a name up to 256 characters for the Community Name (Read / Write) or use the default value of private. SET returns the password for the SNMP SET requests to the printer. Applications that set information on the printer using SNMP, use this password

CAUTION: Any changes made to the GET or SET community names for this printer require corresponding changes to GET or SET community names for each application that uses SNMP to communicate with this printer.

5.Type a name up to 256 characters for the default Trap Community Name or use the default value of SNMP TRAP.

Note: The Default Trap Community Name is used to specify the default community name for all traps generated by this printer. The Default Trap Community Name can be overridden by the Trap Community Name specified for each individual trap destination address. The Trap Community Name for one address may not be the same Trap Community Name specified for another address.

6.Type the System Administrator’s Login ID.

7.Click Apply.

Editing SNMP v3 Settings

Note: Before SNMPv3 can be enabled, a digital certificate must be installed on the printer and SSL must be enabled. For more details, see Installing a Digital Certificate on page 56.

1.In CentreWare IS, click Properties > Connectivity > Protocols > SNMP.

2.Under SNMP Properties, click Edit SNMP v3 Properties.

3.Under Administrator Account, click Account Enabled to create the administrator account.

4.Type an Authentication Password then confirm it. This password is used to generate a key used for authentication.

Note: The password must be at least eight characters in length and can include any characters except control characters.

5.Type a Privacy Password and confirm it. The Privacy password is used for encryption of SNMPv3 data. The passphrase used to encrypt the data needs to match with the Server.

6.Under Print Drivers/Remote Clients Account, click Account Enabled.

7.Click Apply.

SNMP Advanced Settings

Adding IP Trap Destination Addresses

1.In CentreWare IS, click Properties > Connectivity > Protocols > SNMP.

2.Click Advanced at the bottom of the page.

3.Under Trap Destination Addresses, click Add UDP IPv4 Address, or Add UDP IPv6 Address.

4.Type the IP address of the host running the SNMP manager application to be used to receive traps.

Note: Port 162/UDP is the default port for traps. You can select v1 or v2c based on what the trap receiving system supports.

Network Configuration

5.Under Traps, select the type of Traps to be Received by the SNMP manager.

6.Click Apply.

Adding IPX Trap Destination Addresses

Internetwork Packet eXchange (IPX) is a routing protocol used by Novell NetWare environments.

1.In CentreWare IS, click Properties > Connectivity > Protocols > SNMP.

2.Click Advanced at the bottom of the page.

3.Under Trap Destination Addresses, click Add IPX Address.

4.Type the 8-digit hexadecimal number that identifies the IPX External Network host configured to receive the trap.

5.Type the 48-bit Physical MAC Address of the computer running the SMNP manager application that is to receive the trap.

6.Type the IPX Socket Number of the computer running the SNMP manager application configured to receive the packets.

7.Select the SNMP version, SNMP v1 or SNMP v2c based on the trap receiving system.

8.Under Traps, select the type of Traps to be Received by the SNMP manager.

Network Configuration

LPD

The Line Printer Daemon (LPD) protocol is used to provide printer spooling and network print server functionality for operating systems such as HP-UX, Linux, and MAC OS X.

Note: For information on setting up print queues on your client system, refer to your client system’s documentation.

Enabling LPD

1.In CentreWare IS, click Properties > Connectivity > Port Settings.

2.Next to LPD, select the Enabled check box.

Note: Disabling LPD will affect clients printing to the printer over TCP/IP using the LPR printing port.

Configuring LPD

1.In CentreWare IS, click Properties > Connectivity > Protocols > LPD.

2.Type an LPD Port Number or use the default port number of 515.

3.Enter the Connection Time-Out.

4.Enter the Maximum Number of Sessions.

5.Next to TCP-MSS Mode, select Enabled if necessary.

Note: TCP-MSS settings are common for LPD and Port 9100.

6.If TCP-MSS mode is enabled, under IPv4, type the IP addresses for Subnet 1, 2, and 3.

7.Click Apply.

Network Configuration

Raw TCP/IP Printing

Raw TCP/IP is a printing method used to open a TCP socket-level connection over Port 9100, to stream a print-ready file to the printer’s input buffer. It then closes the connection either after sensing an End Of Job character in the PDL or after expiration of a preset time-out value. Port 9100 does not require an LPR request from the computer or the use of an LPD running on the printer. Port 9100 is selected in Windows as the Standard TCP/IP port.

Enabling Port 9100

Note: TCP/IP must be enabled before Port 9100 is enabled.

1.In CentreWare IS, click Connectivity > Port Settings.

2.Next to Port 9100, select Enabled.

Configuring Port 9100

1.In CentreWare IS, click Properties > Connectivity > Protocols > Port 9100.

2.Next to TCP-MSS Mode, select Enabled if necessary.

Note: TCP-MSS settings are common for LPD and Port 9100.

3.If TCP-MSS mode is enabled, under IPv4, type the IP addresses for Subnet 1, 2, and 3.

4.Ensure that the TCP Port Number is set to 9100.

5.Set the End of Job Timeout to the desired number of seconds between 0 and 1800 before processing a job with an End of Job character. The default time is 300 seconds.

6.Click Apply.

Network Configuration

SMTP

Simple Mail Transfer Protocol (SMTP) is used by the printer’s email feature to deliver scanned images and Internet Fax jobs through email. After you enable SMTP, the Email button is enabled on the printer’s control panel.

Configuring SMTP Server Settings

1.In CentreWare IS, click Properties > Connectivity > Protocols > SMTP Server.

2.Under Required Information, select the method to use to locate an SMTP server.

•To allow DNS to automatically find an SMTP server on the network, select From DNS.

•To map to a specific SMTP server, select STATIC.

Note: If you select From DNS, you must ensure that DNS is configured for either IPv4 or IPv6 before you can define the SMTP server. For details, see Configuring DNS/DDNS Settings on page 23.

3.Type the SMTP server IP address or host name.

4.Enter the port numbers for sending email and Internet Fax, and for receiving email. The default port number is 25.

5.Type the specific email address assigned to this printer by the SMTP server in the Machine’s E-mail Address field.

Optional Information

1.To improve transmission speed, you can set messages to be fragmented between 2 and 500 times. Select Enabled next to Split Send and enter the number of fragments in the Maximum Split Count field.

2.If you enable Split Send, you can select how the email jobs should be split. Under Split Send Method, select one of the following:

•Split into Pages: If you select this option, the mail client will not reassemble the job on receipt.

•Split by Data Size: If you select this option, the mail client is required to reassemble the job on receipt.

3.To define a maximum message size for messages with attachments, type a value between 512 KB and 20480 KB next to Maximum Data Size per E-mail. The default size is 10240 KB.

4.To set a maximum job size, type a value between 512 KB and 2000000 KB next to Maximum Total Data Size.

5.Under Login Credentials for the Machine to Access the SMTP Server to send automated e-mails select POP before SMTP, or SMTP AUTH to have the printer authenticate itself using the Login Name and Password set up on this page. If you select None, the printer will not provide authentication credentials to SMTP server.

Network Configuration

6.If you select System for Login Credentials for the Machine to Access the SMTP Server to send automated e-mails, type in the Login Name and Password. Retype the password to confirm.

7.If authentication is enabled, and the printer is configured to require users to log in before they can access email, select Remotely Authenticated User under Login Credentials for Sending E-mails to use the credentials of the user to access the SMTP server. Select System to allow this field to default to the same setting you selected for sending automated email messages.

8.Click Apply.

Network Configuration

LDAP

Lightweight Directory Access Protocol (LDAP) is a protocol used to process queries and updates to an information directory, also known as an LDAP directory, stored on an external server. LDAP directories are heavily optimized for read performance. Use this page to define how the printer retrieves user information from an LDAP directory.

Configuring LDAP/LDAPS Server Settings

1.In CentreWare IS, click Properties > Connectivity > Protocols > LDAP > LDAP Server.

2.Under Server Information, type the appropriately formatted main and backup LDAP server addresses and port numbers. The default port number is 389.

3.Select the LDAP server type from the LDAP Server drop-down menu.

Optional Information

1.Type the search directory root path in the Search Directory Root field using Base DN format.

Note: For details on Base DN formatting, refer to the RFC 2849 — LDAP Data Interchange Format (LDIF) Technical Specification on the IETF website.

2.Specify the login credentials required to access the LDAP directory. Options are:

•Remotely Authenticated User: The user’s credentials, upon logging in, are used to access the LDAP server.

Note: Authentication must be enabled and tool and feature access must be configured to require the user to log in before accessing email. For details, see Setting up Access Rights on page 48 and Controlling Access to Tools and Features on page 54.

•System: The printer logs into the LDAP directory and is authenticated using its own login credentials.

3.After you select the Login Credential type, type the Login Name and Password, if required. Retype the password to confirm.

4.Under Maximum Number of Search Results, type a number between 5 and 100 for the maximum number of addresses that can be returned matching the search criteria entered. The default number is 25.

5.Under Search Timeout, select Use LDAP Server Timeout to allow the printer to time out based on the LDAP server settings, or select Wait, and type in the number of seconds between 5 and 120 that the printer will wait before timing out. The default is 30 seconds.

Note: If you are having trouble retrieving results from your LDAP server, use the Wait option.

6.If your primary LDAP server is connected to additional servers, select LDAP Referrals to include those LDAP servers in your searches.

7.Type the maximum number of consecutive LDAP referrals in the LDAP Referral Hop Limit field.

Network Configuration

8.Under the Perform Query on heading, select:

•Mapped Name Field: This option allows you to specify how the name fields are mapped. After you apply this setting, you can define the field mappings. For details, see Defining User Mappings below.

•Surname and Given Name Fields: This option allows you to search for the user’s last name and first name.

9.Click Apply.

Defining User Mappings

LDAP servers provide different results to search queries depending on how user data is mapped. Editing the mapping allows you to fine-tune server search results.

Note: If you are using Internet Fax, ensure that the Internet Fax field is not set to No attribute type that can be used in the drop-down menu. This setting prevents the LDAP Address Book from displaying on the Internet Fax screen on the printer’s control panel. Select mail as the Internet Fax setting.

1.In CentreWare IS, click Properties > Connectivity > Protocols > LDAP > LDAP User Mappings.

2.To send a test query, under Search, type the name of the user you want to search for in the User Name field, then click Search.

If a match occurs, the user’s information displays.

3.Use the drop-down menus under Imported Heading to remap fields as needed. Note: Headings are defined by your LDAP server’s schema.

Configuring Filters for LDAP

1.In CentreWare IS, click Properties > Connectivity > Protocols > LDAP > Custom Filters.

2.In the User ID Query Filter field, type the LDAP search string or filter that you wish to apply. The filter defines a series of conditions that the LDAP search must fulfill in order to return the information you want.

Note: The search string should be formatted as LDAP objects inside of parentheses. For example, to find the user with a sAMAccountName of Bob, type (objectClass=user) (sAMAccountName=Bob).

3.Under Email Address Book Filter, select Enable Filter.

4.In the Email Address Book Filter field, type the LDAP search string or filter that you want to apply. The filter defines a series of conditions that the LDAP search must fulfill in order to return the information you want.

Note: Format the search string as LDAP objects placed inside parentheses. For example, to find all users that have an email attribute (mail enabled), type (objectClass=user) (mail=*).

5.Under Fax Address Book Filter, select Enable Filter.

6.In the Fax Address Book Filter field, type the LDAP search string or filter that you want to apply. The filter defines a series of conditions that the LDAP search must fulfill in order to return the information you want.

7.Under Internet Fax Address Book Filter, select Enable Filter.

Network Configuration

8.In the Internet Fax Address Book Filter field, type the LDAP search string or filter that you want to apply. The filter defines a series of conditions that the LDAP search must fulfill in order to return the information you want.

9.Click Apply.

Network Configuration

POP3

Post Office Protocol, version 3 (POP3) allows email clients to retrieve email from remote servers over TCP/IP on network port 110. This printer uses POP3 for the Internet Fax service.

1.In CentreWare IS, click Properties > Connectivity > Protocols > POP3 Setup.

2.Type the appropriately formatted address and port number. The default port number is 110.

3.Next to POP Receive Password Encryption, select APOP Authentication if required.

4.Type the Login Name assigned to the printer that will be used to log in to the POP3 server.

5.Type a password. Retype the password to confirm.

6.Type a Polling Interval value between 1 and 120 minutes. The default value is 10 minutes.

7.Click Apply.

Network Configuration

HTTP

Hypertext Transfer Protocol (HTTP) is a request-response standard protocol between clients and servers. Clients making HTTP requests are referred to as User Agents (UAs) while servers responding to these requests for resources such as HTML pages, are referred to as origin servers. There can be any number of intermediaries, such as tunnels, proxies, or gateways between UAs and origin servers.

Enabling HTTP

By default HTTP is enabled. If you disable HTTP, you will need to enable it at the printer before you can access CentreWare IS.

1.At the printer control panel, press the Machine Status button, then touch the Tools tab.

2.Touch System Settings > Connectivity & Network Setup > Port Settings.

3.Touch Internet Services (HTTP), then touch Change Settings.

4.Touch Enabled, then touch Save.

Configuring HTTP Settings

1.In CentreWare IS, click Properties > Connectivity > Protocols > HTTP.

2.Change the maximum number of connections if required. The default is 5

3.Type the Port Number if required. The default is 80.

4.Next to Secure HTTP (SSL), select Enabled to encrypt HTTP communication between the printer and client computers (using CenterWare IS). This includes data sent using IPSec, SNMP, and Audit Log. A digital certificate must also be installed on the printer. For details, see Installing a Digital Certificate on page 56.

5.Type the Secure HTTP Port Number if required. HTTP traffic will be routed to this port when SSL is enabled. The default is 443.

6.Type the time until Connection Time-Out if required.

7.Click Apply.

Network Configuration

Proxy Server

A proxy server acts as a go-between for clients seeking services and servers that provide them. The proxy server filters client requests and if the requests conform to the proxy server’s filtering rules, grants the request and allows the connection.

A proxy server has two main purposes:

•Keeps any devices behind it anonymous for security purposes.

•Decreases the amount of time needed to access a resource by caching content, such as Web pages from a Web server.

1.In CentreWare IS, click Properties > Connectivity > Protocols > Proxy Server.

2.Under General, next to Use Proxy Server, select Enabled.

3.Next to Proxy Setup, select Same Proxy for All Protocols to use the same proxy settings for HTTP and HTTPS, or Different Proxy for each Protocol.

4.Under Addresses to Bypass Proxy Server, type any web addresses or domains that you want to bypass the proxy server, such as your company’s intranet site.

5.Under HTTP Server, type the Server Name and Port Number. The default port number is 8080.

6.Next to Authentication, select Enabled if your proxy server is configured to require authentication, then type a Login Name and Password. Retype the password to confirm.

7.Under HTTPS Server, enter the HTTPS proxy server information if required.

8.Click Apply.

Note: Proxy server settings are also used for SMart eSolutions.

Network Configuration

NetWare

NetWare is a network operating system developed by Novell to run various services using cooperative multitasking.

Before you begin:

1.Ensure an existing operational NetWare network is available

2.Verify that you have administrator rights to log in to a NetWare file server/tree.

3.Ensure the printer is connected to the network.

4.Set up a print server object using the appropriate Novell utility. Refer to the Novell system documentation for help.

Enabling NetWare

1.In CentreWare IS, click Properties > Connectivity > Port Settings.

2.Next to NetWare, select Enabled.

3.Select IPX/SPX or TCP/IP if you want to enable these protocols.

4.Click Apply.

Configuring NetWare Settings

1.In CentreWare IS, click Properties > Connectivity > Protocols > NetWare.

2.Select the Frame Type from the drop-down menu. Options are:

•Auto

•Ethernet II

•Ethernet 802.2

•Ethernet 802.3

•Ethernet SNAP

3.Type a polling rate between 1 and 240 seconds for the print server in Queue Poll Interval. The default value is 5 seconds.

4.Type the Printer Server Name.

5.Type the server password in the New Print Server Password field. Retype to confirm.

6.Select the Active Mode type from the drop-down menu. Options are:

•Directory: PServer Mode

•Bindery: PServer Mode

7.Type the Number of Searches, from 1-100. Type 0 for no limit.

Network Configuration

Bindery Settings

NetWare can use Bindery services for authentication. Bindery services are a stand-alone database system containing user information and security data.

If you are using NetWare in Bindery mode, under Bindery Settings, type the name of your primary File Servers for the printer in the File Server field.

Note: When the printer uses Bindery mode, the NDS Tree and NDS Context fields are blank.

NetWare Directory Services (NDS)

NDS is a hierarchical, object-oriented database that represents all of the assets of an organization in a logical tree structure. Assets can include printers, servers, computers, people, organizations, and more.

1.Under NetWare Directory Services (NDS), type the appropriately formatted NDS Tree and

NDS Context.

2.Type a name for the NDS tree in the NDS Tree field. The default entry for this field is Xerox_DS_Tree. If you are using Bindery mode, leave this field blank.

3.Type a context in the NDS Context field. The default entry for this field is Xerox_DS_Context. If you are using Bindery mode, leave this field blank.

Service Location Protocol (SLP)

SLP is a service discovery protocol that allows computers and other devices to find services in a local area network without prior configuration.

1.Under SLP, next to Active Discovery, select Enabled.

2.Next to Use SLP for Name Resolution, select Enabled

3.Type the scope name in the Scope field.

4.Type the SLP server address in the SLP Server field.

5.Click Apply.

Network Configuration

Microsoft Networking

Enabling Microsoft Networking

1.In CentreWare IS, click Properties > Connectivity > Port Settings.

2.Next to SMB, select Enabled.

3.Select TCP/IP or NetBEUI if you want to enable these protocols.

4.Click Apply.

Configuring Microsoft Networking

1.In CentreWare IS, click Properties > Connectivity > Protocols > Microsoft Networking.

2.Select a transport protocol from the Transport drop-down list.

3.Set the maximum number of connections. Default is 5.

4.Type the workgroup name in the Workgroup field.

5.Type the host name in the SMB Host Name field.

6.Next to Unicode Support, select Enabled if your SMB sever supports unicode.

7.Next to Auto Master Mode, select Enabled if your SMB sever supports it.

8.Next to Password Encryption, select Enabled to encrypt user passwords for remote authentication using SMB.

Configuring WINS

When running WINS, the printer registers its IP address and NetBIOS host name with a WINS server. WINS allows users to communicate with the printer using host name only, removing a significant overhead from the systems administrators.

To configure primary and secondary WINS servers:

1.In CentreWare IS, click Properties > Connectivity > Protocols > Microsoft Networking.

2.To allow your DHCP server to provide your WINS server address to the printer, select DHCP next to

Obtain WINS Server Address Automatically.

3.If you want to provide the WINS server address manually, type it in the Primary Server IP Address field.

4.If desired, type the secondary WINS server address in the Secondary Server IP Address field.

5.Click Apply.

Network Configuration

IPP

Internet Printing Protocol (IPP) is used for remote printing and managing print jobs.

Enabling IPP

1.In CentreWare IS, click Properties > Connectivity > Port Settings.

2.Next to IPP, select Enabled.

3.Click Apply.

Configuring IPP

1.In CentreWare IS, click Properties > Connectivity > Protocols > IPP.

2.Next to Add Port Number, type the port number that you want the printer to use.

3.Next to Administrator Mode select Enabled to allow only one specific user to control or delete any print job.

4.Type the Connection Time-Out. Default is 60 seconds.

5.Click Apply.

Network Configuration

WebDAV

Web-based Distributed Authoring and Versioning (WebDAV) is a set of extensions to HTTP that allow users to edit and manage files collaboratively on remote Web servers. WebDAV must be enabled to use Network Scan Utility 3. For details, see Configuring the Printer for the Scan Utility on page 112.

Enabling WebDAV

1.In CentreWare IS, click Properties > Connectivity > Port Settings.

2.Next to WebDAV, select Enabled.

3.Click Apply.

Configuring WebDAV

1.In CentreWare IS, click Properties > Connectivity > Protocols > WebDAV.

2.Type the Port Number.

3.Type the Connection Time-Out. Default is 30 seconds.

Network Configuration

WSD

Web Services for Devices (WSD) is technology from Microsoft that provides a standard method for discovering and using network connected devices. It is supported in Windows operating systems since Windows Vista and Windows Server 2008. WSD is one of several supported communication protocols.

Before you begin, ensure that the printer and client computers are on the same IP subnet.

Enabling WSD

1.In CentreWare IS, click Properties > Connectivity > Port Settings.

2.Next to WSD Print select Enabled to enable the WSD print service.

3.Next to WSD Scan select Enabled to enable the WSD scan service.

4.Click Apply.

Configuring WSD

1.In CentreWare IS, click Properties > Connectivity > Protocols > WSD.

2.Edit the following settings if required:

•Port Number. Default is 80.

•Data Receive Time-Out in seconds. Default is 30

•Notification Delivery Time-Out in seconds. Default is 8.

•Maximum TTL. Default is 1.

•Maximum Number of Subscribers. Default is 50.

3.Click Apply.

Network Configuration

FTP

File Transport Protocol (FTP) is a standard network protocol used to pass and manipulate files over a TCP/IP network. Several services running on your printer, including Network Scanning, Saved Jobs Backup, and Software upgrade can use FTP as a filing service.

Enabling and Configuring FTP

1.In CentreWare IS, click Properties > Protocols > FTP.

2.Next to FTP client Port Status select Enabled.

3.Next to Transfer Mode, select an option:

•Passive Mode: Data transfers over a random port number specified by the FTP server from a connection made from the printer.

•Active Mode: Data transfers over a fixed, known port from a connection made from the server.

4.Click Apply.

This chapter includes:

•Setting up Access Rights on page 48

•Controlling Access to Tools and Features on page 54

•Digital Certificates on page 56

•Secure HTTP and SSL/TLS on page 59

•S/MIME on page 60

•IPsec on page 61

•802.1X on page 62

•FIPS140-2 Data Encryption on page 64

•Overwriting Image Data on page 65

•IP Filtering on page 67

•Audit Log on page 68

•PDF and XPS Signatures on page 70

•Address Book Security on page 71

•Restricting Access to Job Information on page 72

•Hiding or Displaying Network Settings on page 73

See also: www.xerox.com/security

Security

Setting up Access Rights

Overview

You can control access to the printer’s services and features by setting up authentication, authorization, and personalization.

Authentication

Authentication is the process of confirming a user’s identity by comparing information provided by the user, such as their user name and password, against another source of user information such as an LDAP directory. Users can be authenticated when accessing the control panel or when accessing CentreWare IS.

There are several ways to authenticate a user:

•Local: If you have a limited number of users, or do not have access to an LDAP network directory, you can add user information, such as user names and passwords, to the printer’s internal database. You can then specify tools and feature access for all users. Users are authenticated and authorized when they log in at the control panel.

•Network: The printer retrieves user information from a network directory to authenticate and authorize users when they log in at the control panel. The printer can use of the following three protocols to communicate with your authentication server:

•Kerberos (Solaris, or Windows 2000/2003)

•SMB (Windows 2000/2003)

•LDAP

•Card Reader: You must purchase and install a magnetic or proximity card reading system, such as Xerox Secure Access. To access the printer, users must swipe a pre-programmed identification card.

Authorization

Authorization is the process of defining the services and features that users are allowed to access. For example, you can configure the printer to allow a user to copy, scan, and fax, but not email. There are two types of authorization:

•Locally on the Device (Internal Database): User login information is stored locally in the printer’s internal User Information Database.

•Remotely on the Network: User login information is stored externally in a network database such as an LDAP directory.

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